About this role
Job summary
We are a busy GP surgery, looking to recruit a medical secretary to join our friendly team based in Aberystwyth
To help with secretarial duties, Medical reporting and notes summarising and admin duties.
Main duties of the job
Main tasks and responsibilities
This list is not exhaustive
Typing of electronic dictations Typing referrals, correspondence and reports for GPs Child and Adult safeguarding administration Processing of referral updates from secondary care Monitoring of urgent suspected cancer referrals Responding to general enquiries from patients regrading referrals Liaising with outside agencies to obtain/provide information, both written and verbal Liaising with patients and attached staff Setting up and monitoring of, and granting access to third party systems Sending and receiving of emails and electronic notifications Maintaining filing systems Maintaining office systems Organising of clinics Cover for Medico-legal secretary when on leave
About us
At our GP surgery, we are proud to have a dedicated, compassionate, and highly skilled team made up of GPs, nurses, healthcare assistants, reception staff, pharmacy technician, and administrative professionals who work collaboratively to provide outstanding patient care. We foster a welcoming and supportive atmosphere where teamwork, respect, and open communication are at the heart of everything we do.
Our work ethic is centred around professionalism, empathy, and continuous improvement. We value staff who are patient-focused, adaptable, and committed to delivering high-quality healthcare services within a busy but rewarding environment. Every member of the team plays an important role, and we encourage learning, development, and mutual support across all departments.
Working at our organisation offers a range of benefits, including opportunities for professional development and training, a supportive management team, NHS pension scheme access, annual leave entitlement, and a positive workplace culture that promotes wellbeing and work-life balance. We are committed to creating an environment where staff feel valued, motivated, and able to grow in their careers while making a meaningful difference to the local community.
Job description Job responsibilities
This list is not exhaustive
Typing of electronic dictations Typing referrals, correspondence and reports for GPs Child and Adult safeguarding administration Processing of referral updates from secondary care Monitoring of urgent suspected cancer referrals Responding to general enquiries from patients regrading referrals Liaising with outside agencies to obtain/provide information, both written and verbal Liaising with patients and attached staff Setting up and monitoring of, and granting access to third party systems Sending and receiving of emails and electronic notifications Maintaining filing systems Maintaining office systems Organising of clinics Cover for Medico-legal secretary when on leave Key competencies
Typing of electronic dictation Attention to detail Confidentiality Discretion Excellent written and verbal communication skills Interpersonal skills Reliability Customer service awareness Stress tolerance Well organised Proficient in the use of email and the internet Knowledge and experience of Microsoft Office mainly word and excel Able to work as part of a team as well as independently and on own initiative Able to prioritise tasks Good concentration Flexibility Personal Specification
ESSENTIAL
Acceptable DBS check Previous secretarial experience, or a strong administrative background Ability to touch type Proficient in the use of email and internet Minimum of English GCSE/O Level Confidentiality and discretion Excellent communication skills both written and verbal Proficient in spelling, punctuation and grammar Attention to detail Ability to work as part of a team Ability to work on own initiative Good interpersonal skills Ability to prioritise tasks Reliability Checkable employment history > 5 years DESIRABLE
Welsh oral and written Relevant training or qualifications Experience of using relevant clinical software Knowledge of medical terminology Knowledge of administrative and clerical procedures Experience in using GP clinical software Customer service awareness Stress tolerance Job Types: Part-time, Permanent
Benefits:
Company pension On-site parking
Person Specification
Qualifications Essential
Minimum English GCSE / O Level Proficient in spelling, punctuation and grammar Experience in using GP clinical software Understanding the importance of confidentiality and GDPR Calm under pressure Well presented and good interpersonal skills Proficient in use of email and the internet Experience in using Outlook, Word and Excel Attention to detail Excellent communication skills in both written and verbal Ability to work as part of a team - you will be sharing a room Ability to prioritise tasks Stress tolerance Reliability and flexibility
Desirable
Welsh - oral and written Knowledge of EMIS(Optum) Knowledge of Qaif and enhanced services Experience in using GP clinical software Knowledge of medical terminology
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Meddygfa Padarn Surgery
Address Penglais Road
Aberystwyth
Ceredigion
SY23 3DU
Employer's website https://www.padarn.wales.nhs.uk/ (Opens in a new tab)