About this role
The role: We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team. Working as a Receptionist in a friendly and supportive team, you will provide administrative and operational support to the whole Warsaw Team.
You will be responsible for:
• Providing courteous, efficient and cheerful reception service to visitors and callers, responding to enquiries both face-to-face and over the telephone and via e-mail, • Managing entrance cards with accordance to the office security procedures, • Receiving and sending parcels and mail, • Organizing airport transfers and other local transfers for overseas colleagues and Warsaw employees, • Helping with organizing meetings and events, • Managing conference room system and coordinating meetings in calendar, • Managing document filing ensuring compliance with MBDA process and local requirements, including maintenance of invoices, • Maintaining office equipment and provide stationery, catering services etc., • Maintaining contact with cleaning service company, transfer company and other companies supporting the office, • Managing low value office purchases, record office expenditure accordingly with MBDA processes, • Developing to become the knowledge point of contact within the Warsaw Office, • Supporting General Manager and Office Manager on ad-hoc requests.
What we are looking for from you:
• Minimum 2 years of experience in administration role in similar position, • Advanced English ( min. C1), • Very good knowledge of MS Office, • Excellent communication & interpersonal skills, • Respectful team player, comfortable working in a matrix organization , • High self-reliance, responsibility and ability to plan and organize work, • Ability to work proactively and independently, • An open-minded team-player with a friendly personality willing to learn and develop new skills, • Ability to think and act in a customer- and service-oriented manner, • Ability to manage multiple tasks simultaneously.
What we can offer you:
• Open-ended contract after 3 months’ probation period, • Benefit package: private healthcare, sport card, annual bonus, subsidy of professional training, • Being a member of a team of people that focuses on relationships and a good atmosphere.