Project Coordinator @ Solarpro

Your responsibilities

• Maintaining the project documentation register and Master Document Register (MDR);

• Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built;

• Distributing documents and comments to the responsible parties;

• Monitoring response deadlines for designers, suppliers, the Client and subcontractors;

• Maintaining the Comment Register and ensuring that all comments are properly addressed and closed;

• Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance;

• Organising engineering meetings and preparing meeting agendas;

• Preparing Minutes of Meeting (MoM) and action lists;

• Monitoring the implementation and closure of meeting actions;

• Updating tasks, deadlines, responsibilities and progress statuses;

• Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions;

• Verifying the completeness of documentation required for procurement and the commencement of construction works;

• Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule;

• Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems;

• Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans;

• Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones;

• Identifying delays and promptly escalating them to the Project Manager;

• Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks;

• Collecting handover, testing, commissioning and as-built documentation;

• Preparing the handover dossier structure required for PAC and COD;

• Actively supporting the Project Manager during project and coordination meetings.

Our requirements

• Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline;

• Minimum 2 years of relevant experience;

• Native Polish language – mandatory;

• Fluent English;

• Advanced Microsoft Office skills;

• Valid driving licence;

• Highly organized;

• Proactive;

• Strong communication skills;

• Service-oriented;

• Problem-solving skills;

• High integrity;

• Team player.

Optional

• Renewable energy experience;

• Previous EPC, infrastructure or renewable energy project support experience;

• Knowledge of Polish administrative and permitting procedures;

• Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;

• FIDIC experience;

• Experience working in an international environment.