About this role
Are you ready to step into a new role where make a real difference.
We're looking for a detail-oriented and organized Dental Laboratory Administrator to join our team in Crieff.
Full time, 37.5 hours. Maternity cover for 12 months
In this role, you will serve as the backbone of our dental laboratory operations, ensuring smooth day-to-day administrative functions and supporting our clinical and technical staff. The ideal candidate will demonstrate exceptional organizational skills, professional communication abilities, and a commitment to maintaining efficient laboratory workflows.
Manage patient and client records, ensuring accurate data entry and proper documentation in compliance with laboratory standardsCoordinate laboratory scheduling and appointment systems to optimize workflow and meet production deadlinesOversee inventory management, including ordering, tracking, and restocking of laboratory supplies and materialsServe as the primary point of contact for clients, addressing inquiries and providing professional customer servicePrepare and maintain administrative documentation, including work orders, invoices, and laboratory reportsAssist in quality assurance processes by tracking and documenting laboratory procedures and outcomesManage laboratory calendars and coordinate communication between clinical, technical, and administrative teamsMaintain confidentiality and ensure compliance with relevant data protection and laboratory regulationsSupport the onboarding and training of new laboratory staff membersUtilize office software and laboratory management systems to streamline administrative processes
Proven administrative and office management experienceStrong organizational and time management skillsProficiency with office software applications and data management systemsExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlinesAttention to detail and accuracy in record-keepingProfessional demeanor and customer service orientationAbility to maintain confidentiality and handle sensitive information
Experience working in a dental laboratory or dental healthcare environmentFamiliarity with dental management software or laboratory information systemsKnowledge of dental terminology and laboratory proceduresExperience with quality assurance and compliance documentationProficiency with scheduling and appointment management systems About you
We’d love to receive your application to our Decontamination Assistant vacancy if you have the following skills and qualities:
A methodical and process-driven approach to work, with great attention to detail
Comfortable working independently as well as part of a team
Willing to learn sterilisation procedures and follow all relevant health and safety protocols
Previous experience in a clinical or healthcare setting is helpful but not essential – full training will be provided
What do you get in return?
In addition to a competitive salary, our benefits package also includes:
Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme
Additional Reward: bonus scheme based on practice performance
Extra Leave: Birthday off plus additional days for special occasions
Family Support: Enhanced maternity/paternity leave
Financial Security: Life assurance and pension scheme
Who are we?
PortmanDentex is a leading dental group supporting more than 370 practices across the UK and Ireland. We put patients at the heart of what we do and create an inclusive environment where colleagues can grow and make a real difference. Working in partnership and always looking for ways to improve, we are building a better future for our patients, practices and people.
Application process
When you click apply, we’ll just need your CV and contact details, plus answers to a few quick questions — and that’s it! You’ll hear back from us as soon as we can, whatever the outcome.
Ready to join us? Click apply to take the next step in your career.
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We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.