About this role
Job Title: Office Coordinator
Part time: 3 days per week, Monday, Wednesday and Thursday — from 09:30 to 15:00
Office based role
Role overview
The Office Coordinator effectively assists the Executive Support Team to ensure that the office operations are efficient and add maximum value to the business.
The role is responsible for managing the Cheltenham office and assisting with the London office when required and acts as a first point of contact for people queries.
Key accountabilities
General duties
Manage incoming and outgoing post and deliveriesManage courier bookingsManage telephone queries – answer and screen phone calls efficientlyManage access cards for the London office
Office management
Office management for the Cheltenham office, ensuring it always provides a first-class working environmentMonitor and procurement of office stationery, office provisions and office equipment, track and maintain budget trackersLiaise with security, greet visitors when required and organise visitor passesAssist in supplier relationship managementProvide office assistance for the London office (approximately one day per month). Travel costs will be covered for this by the companyFacilitate on-site meetings when required
Meeting and event support
Assist in the planning and facilitation of events and colleague engagement initiativesCo-ordinate meetings and events, both onsite and offsiteHelp to source venues and attend events to oversee set up and executionPost event evaluation with a continuous improvement approach to providing the best events possible
Skills and Experience
Essential:
Software proficiency: Strong computer skills using Outlook and Microsoft packagesCommunication: Clear verbal and written communication skills as this role will be the primary contact for visitorsStrong organisational skills and the ability to multitaskAbility to manage time effectively and work in a fast-paced environmentFlexibility and adaptability
Desired:
Previous experience in administration, office management and/or event planning.
Additional information
In addition to a competitive basic salary, our benefits also include:
Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programmeAdditional Reward: bonus scheme based on business performanceExtra Leave: Birthday off and option to buy 3 more daysFamily Support: Enhanced maternity/paternity leaveFinancial Security: Life assurance and pension schemeApplication process
When you click apply, we’ll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You’ll get a response as quickly as we can, whatever the outcome of your application.
Ready to join us? Click apply to take the next step in your career.
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We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.