About this role
• Problem Solving • Problem Solving • Communication
Financial Metrics/Operational Duties
• Process and issue purchase orders based on approvals. • Ensure that all purchase orders are accurate, complete, and comply with internal policies. • Track the status of open orders and follow up with suppliers to ensure timely delivery. • Assist in identifying and evaluating suppliers based on cost, quality, and reliability. • Communicate with suppliers to request quotes, confirm orders, and resolve any issues related to deliveries or invoicing. • Assist in monitoring inventory levels to ensure an adequate supply of materials and avoid stockouts. • Coordinate with warehouse staff to ensure smooth flow and storage of goods. • Maintain accurate procurement records, including supplier information, contract details, and order histories. • Update and manage the procurement database, ensuring timely and accurate information is available for reporting. • Coordinate with the finance department to ensure timely payment to suppliers. • Assist in preparing reports on procurement activities, including budget forecasts, purchase order status, and supplier performance. • Track procurement metrics and suggest improvements based on data analysis. • Ensure procurement activities are compliant with company policies, legal requirements, & industry standards. • Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings. • Work closely with other departments, such as finance, warehousing, sales and operations, to ensure the smooth flow of procurement processes. • Provide support to the Line Manager and collaborate with the sales and the sales administration team. • Assist with Ad Hoc tasks as required.
People
• Performance must be tracked by yourself, and the onus is place on you to set-up performance review meetings with the Line Manager.
Compliance, risk and quality
• Ensure 100% compliance with company policies and procedures. • Adhere to 100% compliance with health and safety regulations. • Ensure 100% compliance with relevant laws and regulations. • Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes. • Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated facts and no numbers in formulas. • Save and back up final versions and documents chronologically. • Declare all gifts and avoid accepting kickbacks, reporting any instances immediately. • Declare any conflicts of interest upfront.
Growth and new markets/products
• Assist with projects as directed. • Follow measures and steps to achieve short, medium, and long-term company goals. • Develop and maintain key customer relationships.
• A minimum of 1 -2 years’ experience within a procurement, purchasing, or administrative support roles. • Must have a valid South African driver’s license. • Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).