About this role
Job summary
**Internal Applicants Only**
The post holder will be responsible for the management of the administrative aspects of the colposcopy service across the Trust. They will be required to ensure a comprehensive and user-friendly service is delivered, which meets the recognised standards for Colposcopy and will work closely with the Clinical lead, Lead Nurse for Colposcopy and the CSPL (Cervical Screening Provider Lead). The post holder will be a key interface for patient enquiries, correspondence and for supporting clinicians' in managing clinical pathways including results and information requests. The post holder will be the key point for administrative contact with the clinical teams and divisional managers.
Main duties of the job
Supporting Colposcopy services consisting of:
Awareness of and adherence to NHSCSP documentation and protocols (particularly NHSCSP publication 20) To have a sound working knowledge of the NHS Cervical Screening programme and outpatient booking rules both nationally and locally To organise and manage retrieval of pathology results effectively Manage the Colposcopy Diary and assist in the organisation of departmental meetings and minute taking Responsible for collating and sending the Colposcopy discharge /Discontinue lists to on a weekly basis Download direct referrals from Cytology Lab through NHS Mail on a daily basis Provide support for general administrative duties including photocopying, filing and patient record request and retrieval from clinics and patient records. Produce letters, minutes and reports as required using technology where available Work with the clinical staff to review Colposcopy admin in a timely manner, track & coordinate results/imaging requests & appointments relevant to colposcopy pathways Check KC65 data on a daily basis to ensure appointments and waiting times are correct. Support lead Nurse Colposcopist in producing KC65 data To transcribe dictated correspondence and MDT meeting reports and have access to dictate and shared drive Ensures data entry onto Trust systems is consistent with workflows and follow standard operating procedures Responsible for supporting internal Audit and patient satisfaction surveys as require
About us
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.
At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!
We offer colleagues:
A supportive culture so colleagues can bring their whole selves to work. Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards. Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service. Please note:
Due to high levels of interest, posts may close early if we reach a sufficient number of applications Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application. Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles. All job offers are subject to satisfactory pre-employment checks.
Job description Job responsibilities
For further details, please see attached Job Description and Person Specification or contact Caroline Walton via email [email protected].
Person Specification
Essential and desirable Essential
A good standard of general education to GCSE level (including English Language at Grade C or above) or equivalent Previous administration/office management experience I.T literacy Computer skills - knowledge and ability to administer Microsoft Office applications. Word, Excel, Outlook Secretarial procedures
Desirable
NVQ Level 2/3 Business Administration Medical secretarial support NHS Experience Audio typing experience Experienced iCS user Knowledge and understanding of Health Care PAS systems
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Harrogate and District NHS Foundation Trust
Address Harrogate District Hospital
Lancaster Road
Harrogate
HG2 7SX
United Kingdom
Employer's website https://www.hdft.nhs.uk/ (Opens in a new tab)