About this role
Job summary
Do you have an interest in supporting our colleagues to learn and develop? Are you an experienced administrator who can provide operational business support and tactical coordination across a range of People and Organisational Development (OD) interventions across the Trust?You will lead the admin function for our OD team, enjoying a diverse working day, using your own initiative and working with the team to problem solve and overcome challenges as they arise. Alongside this, you will coordinate key business activities across the wider People and OD Directorate, supporting the delivery of departmental priorities and projects.You will have experience of improving and developing new processes.As an OD team, we are proud to support the Trust with improving culture and engagement, supporting teams to develop, developing our leaders and managers and supporting wellbeing through our coaching service. We are strong advocates of education, personal growth and development so you will be supported to thrive in the role.You will be highly organised, taking a proactive approach to your work, problem-solving and supporting initiatives across the People and OD Directorate.
Main duties of the job
Coordination of the admin function
Managing the OD administrator and allocation of work
Providing business support across a number of OD interventions and projects as well as some wider support across the People and OD Directorate.
Managing the coaching allocation service and supervision set up.
Supporting the administration of our management and leadership development programmes
Monthly/Quarterly reporting on programmes (e.g. attendance/feedback data)
Support with management of events across the POD Directorate
Oversee the requisition management for the team
Updating of OD intranet information
Oversee the Staff Awards programme administration
Support the Trust Welcome Event and associated processes
About us
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.
There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.
We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.
Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles(this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.
Job description Job responsibilities
The role includes coordinating meetings and events, supporting procurement and financial processes, maintaining records and systems, preparing reports and documentation, and providing effective administrative support to a range of People and OD activities.Our admin service is the first port of call for queries coming into the team, so excellent communication skills are essential, alongside the ability to work confidently with a range of IT systems.
You will also have the opportunity to work with a wide variety of colleagues across the Trust, as well as external partners and suppliers, so we are looking for someone who can effectively liaise with multiple stakeholders and build positive working relationships.If you would like to join us, we would love to hear from you.
We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.All our information is available in accessible formats. Please contact the Recruitment team [email protected] to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.
If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.
Person Specification
Experience Essential
Experience of a wide range of administration and business support activities Experience of managing others Experience or interest in people development activities, e.g. development programme administration, event coordination, coaching programme administration
Skills Essential
Extensive organisational skills in relation to tasks and people
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Leeds and York Partnership NHS Foundation Trust
Address St Mary’s Hospital
Leeds
LS12 3QE
United Kingdom
Employer's website https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)