About this role
The Department of Classics is seeking a highly organized, collaborative, and service-oriented Department Coordinator to support the daily operations of the department. This role serves as a welcoming first point of contact for students, faculty, alumni, and visitors and helps foster a responsive and well-organized academic environment.
Working closely with the Department Chair, the Graduate Studies Coordinator, the Undergraduate Studies Coordinator, faculty, and campus partners, the Department Coordinator supports departmental operations, faculty and academic processes, financial administration, events, and communications. This position plays an important role in connecting the department’s administrative functions and supporting both its undergraduate and graduate programs.
Key Responsibilities
Department Operations & Administrative Support
Coordinate day-to-day department operations and provide administrative support to the Department Chair and facultyManage the chair’s calendar, departmental correspondence, records, meeting materials, and administrative deadlinesServe as a liaison with the Dean’s Office and other University offices and respond to inquiries from students, faculty, alumni, visitors, and campus partnersMaintain departmental communications, website content, records, supplies, and shared spacesHire, supervise, and coordinate student employeesFaculty & Personnel Administration
Coordinate administrative processes related to faculty searches, appointments, renewals, leaves, and promotionsAssist with candidate and guest visits, including itineraries, travel, accommodations, meals, and related arrangementsMaintain confidential faculty and personnel documentation and coordinate required materials and deadlinesSupport departmental assessment, reporting, and external review processesBudget & Financial Administration
Monitor departmental and restricted accounts, including faculty discretionary, endowed, grant, and other fundsTrack expenditures, assist with budgeting and forecasting, and prepare stewardship and financial information as neededProcess and reconcile travel, purchasing, reimbursements, ProCard expenses, and payments for departmental activities and visitorsWork with College and University financial partners to ensure accurate and appropriate use of departmental fundsAcademic Program & Student Support
Work closely with the Graduate Studies Coordinator and Undergraduate Studies Coordinator to support the administrative needs of the department’s academic programsSupport semester course planning, including course forms, cross-listings, registration overrides, and course updatesAssist faculty and students with registration and other academic processesMaintain student records and provide information about departmental programs and course offeringsCoordinate with faculty and University partners to resolve scheduling, classroom, and course-related needsEvents & Department Community
Coordinate departmental lectures, receptions, candidate visits, faculty and student gatherings, and other eventsPlan and support the department’s annual spring convocation and related student recognitionCoordinate event logistics, including scheduling, space reservations, catering, travel, and materials Required
Associates degree or up to 3 years of college or technical school with 1-2 years of relevant experienceExcellent organizational, interpersonal, and communication skills, with the ability to manage multiple priorities and respond effectively to frequent interruptionsSelf-motivated and proactive, with the ability to take initiative, adapt to changing priorities, and learn quicklyDemonstrated discretion and sound judgment in handling confidential student, faculty, and personnel informationExcellent written communication skills, including strong command of grammar, punctuation, and spellingProficiency with Microsoft Word and Excel, with the ability to quickly learn and navigate new administrative systems and technology platformsPreferred
Administrative or related professional experience in higher education or a similar environmentExperience supporting an academic department or multiple faculty membersExperience with financial administration, budgeting, purchasing, or expense reconciliationFamiliarity with university academic, personnel, or financial systems Application Deadline: October 25, 2026.
Hiring Pay Range: Up to $25/hour, commensurate with experience.
Required Application Materials: A resume and cover letter are required for consideration for this position. Please upload both documents in the attachments section of your application.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.