About this role
As a Senior Assistant, you will support the Umdasch Group Ventures team in all administrative, organizational, and project-supported matters. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.
You will collaborate closely with a globally dispersed team, requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.
In addition, your core responsibilities include:
Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and EnglishPlanning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)Managing office organization, invoices, orders, and expense reportsServing as a point of contact and key user for various company systemsOnboarding new employees, including hardware procurement, system access, and trainingCovering for colleagues during absences and flexibly taking on additional tasks We are looking for a highly organized and communicative individual with strong interpersonal skills, who enjoys connecting and coordinating across an international environment. You bring a structured working style, set clear priorities, and drive process improvements, while continuously developing yourself.
With curiosity, adaptability, and resilience, you approach challenges effectively. You communicate clearly and respectfully, foster strong collaboration, and contribute actively to the team’s success.
Your Background:
Completed commercial/business education (e.g., HAK or equivalent)At least 10 years’ experience in assistant roles, especially also in international settingsOrganizational talent, and high sense of responsibilityStrong MS Office skills and high IT, AI affinityOutstanding interpersonal and communication abilities, empathy, and strength in fostering teamworkExcellent German and English skills; additional languages are a plusDiscretion, attention to detail, and a proactive, independent working styleYour Competencies:
Communication: Communicating clearly and respectfully while collaborating constructively with othersCuriosity: Exploring new ideas and actively expanding knowledgeResilience: Taking on challenges and growing from themAdaptability: Adjusting to changing requirements and dynamic environmentsSelf-Reflection: Reflecting on actions and learning from feedbackStructured Problem-Solving: Analyzing challenges systematically and developing effective solutions This position is available on a full-time or part-time basis (minimum 30 hours per week).
What we offer:
An attractive, modern working environment in a successful, international family businessExciting responsibilities with real impact and creative freedomA motivated team and plenty of opportunities for growth and developmentFlexible working hours to support your work-life balanceA competitive, market-aligned salary is offered for this position, depending on specific qualifications and professional experience.
We are legally required to indicate a minimum salary. According to the collective agreement for the retail sector, the annual gross minimum salary for this position is EUR 39.802.00 on a full-time basis.
We look forward to receiving your application