About this role
Our team is multidisciplinary (data, programming, game & narrative design, animation, etc.). It is driven by a simple yet ambitious question: among all the possibilities offered by generative AI, which ones are genuinely interesting and fun for gameplay?
Our mission: to test new experiences with players, and to equip creators with the tools to imagine more dynamic, immersive, and surprising interactions — all the way to bringing to life features that couldn't be achieved any other way. Our day-to-day work sits at the intersection of R&D, product development, short game creation, and multi-studio collaboration, in service of the gameplay experiences of tomorrow.
We are looking for a highly reliable and proactive Executive Assistant (M/W/NB) to support the Director and Deputy Director in both day‑to‑day operations and higher‑level coordination. Beyond excellent execution skills, this role requires the ability to connect the dots and anticipate needs to streamline communication flows and collaboration between the leadership duo and the partners in a fast‑moving environment.
You will act as a force multiplier for the leadership duo : ensuring flawless logistics while adding structure, clarity, and focus to incoming requests and workflows.
Executive & Operational Support
Manage the Director and Deputy Director’s agendas with a strong focus on prioritization, coherence, and time optimizationSchedule and coordinate meetings across multiple stakeholders and time zonesPrepare meeting rooms (logistics, equipment, materials) and ensure smooth executionHandle travel arrangements, expenses, and administrative follow‑upsAct as the primary point of contact for internal and external meeting requestsStructure, Prioritization & “Connecting the Dots”
Help rationalize incoming requests by:clarifying objectives,challenging urgency when needed,grouping or sequencing topics logicallyIdentify overlaps, dependencies, or redundancies across initiatives and meetingsProactively suggest agenda structures, time blocks, or delegation optionsAnticipate upcoming needs, deadlines, or decision pointsMeeting & Follow‑up Support
Prepare agendas, briefing notes, and pre‑readsTake structured notes when needed and track action itemsFollow up on decisions and commitments, ensuring accountabilityMaintain an overview of ongoing topics and priorities Proven experience as an Executive Assistant or similar role supporting senior leadershipOutstanding organizational and time‑management skills – anticipatory rather than reactiveAbility to handle confidential information with discretionComfortable operating in a fast‑paced environmentStrong written and verbal communication both in French and English We operate in a fast-paced, constantly evolving environment with a strong startup mindset. As such, the responsibilities listed above are not exhaustive.
The role is expected to evolve in line with organizational priorities, leadership needs, and opportunities for improvement. The person in this position may therefore contribute to additional or ad hoc topics, always in alignment with the expected scope of their level within the Career Architecture framework.
We particularly value individuals who demonstrate flexibility, initiative, and curiosity, and who are willing to step beyond their initial scope when it meaningfully contributes to the team’s effectiveness and overall impact.
Why Join Us
Work closely with senior leadership at the heart of decision‑makingJoin a dynamic, passionate, agile team with an entrepreneurial mindsetHave a real impact on how time, priorities, and energy are allocatedA role that goes beyond pure execution into trusted partnershipUbisoft is an equal opportunity employer and offers all individuals the same access to employment, regardless of gender, ethnicity, religion, sexual orientation, social status, disability, or age. Ubisoft is committed to fostering an inclusive work environment that reflects the diversity of its player community.