About this role
The Document Controller will be responsible for supporting the programme team with all document storage, sharing and protocol. They will coordinate all programme documentation and will be a first point of contact for all documentation queries for the programme. Working as part of the programme team the role holder will support the implementation of programme control tools, manage the programme document systems and provide general admin support to the programme team.
Populate document register, request for information register, action log, issue log and other project control tools as appropriate
Analyse, interpret and summarise the status of various registers and logs on the project
Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
Enforce and maintain a strong and clear project filing system
Actively contribute by way of identifying improvements to the filing system
Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
Manage the external stakeholder database including inputs and report production as required
Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
Track office supply inventory
Schedule appointments and meetings for runway project team
Experience & Skills
Minimum 10 years’ experience in a similar role ideally providing support on multidisciplinary large scale projects
Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
Documentation skills and strong focus on detail
Good verbal and written communications skills including ability to present information in a clear and concise format
Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
Flexible and ability to multi-task
Full timeCompetitive remuneration and attractive range of benefits8% Pension23 days Annual leave (+ 2 company days)Opportunity to work on impactful and innovative projectsCareer development opportunities both in Ireland and globallyOpportunity to work with a diverse group of talented and collaborative colleaguesOur inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
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