About this role
Main Job Tasks and Responsibilities
Answer phone calls, emails and relay messages
Process mail accordingly
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements
Take, type and distribute minutes of meetings
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events as needed
Handle incoming mail and other material
Maintain paperless filing systems for those they assist
Follow work procedures
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally related to those they assist
Process tax returns
Be a cheerful representative of the company and relay a helpful and accommodating environment
Overtime is required during peak periods of business.
Education and Experience
5+ as an administrative assistant, experienced in an accounting firm preferred
Proficient in Microsoft Word and Excel
Knowledge of CCH products such as Practice Management, ProsystemFX Tax and Engagement a plus.
Knowledge of administrative and clerical procedures
Knowledge of business principles
Proficient in spelling, punctuation, grammar and other English language skills a must
Proven experience of producing correspondence and documentsKey Competencies
Verbal and written communication skills
Attention to detail
Confidentiality
Planning and organizing
Time management
Interpersonal skills
Customer-service orientation
Initiative
Reliability
Stress tolerance
This is a confidential listing. The position is located in Bergen County, NJ. Please do not apply unless you meet the experience requirements. In the subject line please list Administrative Assistant Position.