About this role
Major Objectives / Accountabilities:
Accurate and timely recording of all equipment and supplies received at the depot. All units to be entered into the depot container control system within 24hrs of being gated inEffective and efficient management of depot inventoryAccurate and timely reporting to principals as per their requirements/timelines/format (i.e. daily/weekly/monthly stock and movement reports).Accurate and timely updating of any stock discrepancies in depot container control systemAssist in Office AdministrationPlan and coordinate container bookings for all customers and ensure timely feedback on pickup of export units from depotPlan and conduct Yard stocktake to verify physical records against system inventoryEnsure full compliance with depot safety protocols and OHS requirementsCommunicate effectively with yard personnel, customers, and other key stakeholdersRecord and Manage all Stock supplies for workshop, conduct physical audits, send monthly stock report for Materials and equipment.Conduct Safety audit checks and inspections in and around depot and record observations in Enablon. Report on any HSE Critical Risk concerns or failuresConduct daily TOOLBOX pre-start Meeting. Record and send daily minutes of meeting and raise any concerns with action plans.Request quotes for workshop material supplies and issue request for requisition.Follow up with supplier on outstanding invoices. Send approved invoices to accounts to process payments. Follow up on any discrepancies relating to supplier invoices or supply of goods.Present daily reports on customer bookings/forecast versus stock in yard, projections for empty evacuations.Manage FIJI WATER weekly requirements and pickup schedules from depot.Ensure timely gate out reports are sent to FJW team on daily movements, pending releases and follow-up on QC requirement at depot for container inspections.Any other related duties as assigned by manager. Education
Tertiary Qualification in Business or Office Administration3 to 5 years of experience in a similar or related fieldExperience with yard management systems and software.Proficient in Microsoft OfficeSkills
Strong organizational and planning skills.Ability to work independently and as part of a teamSelf-motivated and capable of handling multiple tasks in a high-pressure environmentAbility to work either independently or collaboratively as neededKnowledge of container handling procedures and safety regulations.Excellent communication and interpersonal skills. Competitive benefits package (salary plus bonus).Opportunity for development and internal mobility.Wonderful Giving - allowing you to donate company money to a cause of your choice.Project Wonderful - Staff spend a day in the community helping with various projects.Company focused on wellness and healthEEO is the law - click here for more information