About this role
Administration & Finance Assistant
£30,000 per annum | 6-Month FTC | View to Permanent | Remote | London – 1 day per month | 08:30 – 17:30
Please note: Previous experience in a closely mirrored Administration & Finance Assistant role is essential. If you do not have relevant experience covering both administration and finance responsibilities, please do not apply.
Are you an experienced Administration & Finance Assistant looking for a varied role within a fast-moving business?
Our client is looking for someone with directly relevant experience in a similar/mirrored role, who can confidently support both the finance and administration functions, alongside client onboarding, project administration and day-to-day business operations.
This is a varied position suited to someone who is highly organised, proactive, accurate and comfortable managing multiple priorities.
Key Responsibilities
Finance & Client Administration
Onboarding new clients and recording key information across databases and systemsProviding standard information required for client system set-upChasing purchase orders and raising sales invoices across project and accounting systemsRecording invoice due dates and producing overdue reportsSupporting with chasing outstanding paymentsMonitoring the Stripe payment portal, posting invoices and onboarding clientsMaintaining the freelancer spend database and recording purchase invoices on project and accounting softwarePosting purchase invoices relating to overhead spend and expensesPosting accruals and prepayment journalsSupporting purchase and sales ledger activities Project & Business Administration
Sending event invites to new members and managing the databaseOffboarding clients when requiredPreparing and circulating attendance reports for key calendar eventsScheduling project meetings and managing attendee listsAssisting with project plans, templates and mapping critical pathsUpdating project trackers and maintaining action logsManaging key data, including forms, templates, client and prospective client databasesManaging the shared mailbox, triaging emails and passing on key informationAssisting with marketing campaigns and managing mailing listsProviding general administrative support across the businessCompleting ad-hoc finance and administration tasks as required About You
You will have proven experience in a closely mirrored Administration & Finance role and be confident managing both finance and administrative responsibilities.
We're looking for someone with:
Direct experience in a similar Administration & Finance Assistant / Finance Administrator / Accounts & Administration roleExcellent organisational and administrative skills with strong attention to detailThe ability to manage multiple tasks and deadlines simultaneouslyStrong follow-through and the confidence to diplomatically chase actionsClear and professional written and verbal communication skillsStrong Microsoft 365 skills, particularly Excel, PowerPoint, Outlook and TeamsAn understanding of accounting software, purchase ledger and sales ledgerA high degree of accuracy and confidentialityA proactive and self-motivated approachThe ability to work independently and take ownershipConfidence working in a fast-moving small business environment What's on Offer?
£30,000 per annum08:30 – 17:30Predominantly remote workingOne day per month in London for a team meeting25 days' holiday plus bank holidaysChristmas shutdownVaried role covering finance, administration and project support IMPORTANT
This is not a role for someone looking to move into finance or administration for the first time. Candidates must have previous experience in a closely mirrored role, covering comparable finance and administrative responsibilities.
If you do not have this relevant experience, please do not apply.
Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).
Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.