About this role
Contract Services Coordinator Exeter, Devon | Full Time | Up to £53,000 + Benefits
Are you a highly organised coordinator with strong administration, supplier management, and problem-solving skills? We are recruiting for a Contracts & Facilities Coordinator to support the effective delivery of site services and ensure key suppliers and contractors meet operational, compliance, and service standards across a busy manufacturing environment.
This is a varied role that combines contract administration, supplier management, procurement support, and facilities coordination, providing an excellent opportunity for someone looking to develop a career within facilities, procurement, or operational support.
The Role Reporting to the Facilities Manager, you will play a key role in managing external service providers, ensuring contractual obligations are met, and supporting the smooth day-to-day running of site operations.
Key responsibilities include:
Coordinating and administering site service contracts, including cleaning, security, waste management, and maintenance servicesActing as the primary point of contact for external contractors and suppliersScheduling contractor visits and ensuring site access and compliance requirements are metSupporting supplier sourcing activities, obtaining quotations, and assisting with procurement processesNegotiating contract terms and identifying cost-saving opportunitiesManaging import and export documentationMaintaining accurate contractor records, including insurance documentation, risk assessments, and RAMSMonitoring supplier performance against agreed KPIs and SLAsOrganising contract review meetings with key service providersEnsuring all contractor activities comply with company health and safety proceduresCoordinating maintenance and servicing schedules for company vehiclesWorking closely with internal stakeholders to ensure service contracts continue to meet business requirements About You We are looking for a proactive and organised individual who enjoys working with multiple stakeholders and managing a wide range of responsibilities.
You'll ideally have:
HNC, Degree or equivalent qualification, or relevant industry experiencePrevious experience within an engineering, facilities, manufacturing, operational support, or supervisory environmentStrong proficiency in Microsoft Office, particularly Excel, Word, and PowerPointExcellent communication skills, both written and verbalStrong organisational and administration skills with excellent attention to detailThe ability to confidently liaise with suppliers, contractors, and internal teamsExperience reviewing documentation such as risk assessments and RAMSGood negotiation and problem-solving abilitiesA collaborative approach and the ability to manage competing priorities effectively What's on Offer? Salary £43,000 - £53,000Monday to Friday, 8:00am - 4:00pmPension Salary Sacrifice SchemeBonus SchemePrivate Medical CoverHealth Cash PlanLife Assurance25 days annual leave plus bank holidays3-day Christmas shutdownAnnual salary reviews If you're looking for an opportunity to develop your career in contract administration, facilities coordination, or supplier management, we'd love to hear from you.
Butler Rose is committed to equality in the workplace and is an equal opportunity employer. Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.