About this role
Job summary Manage the waiting list of Consultant Neurologists, in accordance with Government Access standards and Trusts Patient Access Policy. Ensuring efficient and effective use of General Neurology and subspecialty Clinics. Exercise initiative and use independent judgment and analysis to book patients, dependent on their clinical needs and agreed template case mix. Responsible for decision-making with situations arising from the duties described below to ensure an effective, high quality service for patients. To manage the waiting list of Consultant Neurologists using AlexHealth and other relevant electronic booking system, in accordance with PAH Patient Access Policy and to achieve government waiting time standards. To be responsible for the addition, removal from waiting list, and recording of all relevant patient information to and from the waiting list. This may be in response to a clinician/patient request, or as judged appropriate by the post holder in order to comply with PAHs access policy. Monitor the Patient Target List (PTL) on a daily basis to ensure Government Access standards are not breached and take appropriate action to resolve any capacity issues. To coordinate Neurologists clinic lists, including selecting appropriate case mix in clinical/chronological order.
Main duties of the job Required to identify, resolve and pre-empt any situation that may result in a breach of access targets. Regularly analyze waiting list information to ensure compliance within national waiting time standards. To work with all relevant members of Multi-disciplinary team to ensure that all available lists are utilized to maximum potential, including replacing short-notice cancellations and identification of vacant sessions. Analysis of information regarding waiting lists and identify requirement for additional capacity and flag to relevant Operations Manager in a timely manner to ensure that patients are treated within Access Policy and government waiting time standards. Responsible for ensuring information regarding patients special needs and/or co morbidities are documented and communicated to relevant wards/departments i.e. MRSA, Diabetic, Latex Allergy etc in a timely manner. To ensure that the relevant key stakeholders are kept informed as to any Consultant leave dates and resulting changes to clinics are communicated to all appropriate staff and depts. Assist in the training of new members complex booking staff. To work flexibly according to the needs of the service, including cover for colleagues during periods of leave. To complete and manage Patient Treatment Plans (PTPs) as required. These PTPs assist in the coordination of admission for patients with complex social or medical requirements, or those undergoing a planned sequence of care.
About us The Princess Alexandra Hospital NHS Trust (PAHT) is proud to care for the communities of West Essex, delivering safe, compassionate, and high-quality services. We are part of the Neighbourhood Wave; a national programme thats changing how care is delivered by focusing on prevention, early support, and more joined-up services across health, social care, and the voluntary sector.
This means were working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.
Were a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences.
Join us and help shape the future of care in West Essex.
Job description Job responsibilities
Job overview
Manage the waiting list of Consultant Neurologists, in accordance with Government Access standards and Trust’s Patient Access Policy. Ensuring efficient and effective use of General Neurology and subspecialty Clinics. Exercise initiative and use independent judgment and analysis to book patients, dependent on their clinical needs and agreed template case mix. Responsible for decision-making with situations arising from the duties described below to ensure an effective, high quality service for patients. To manage the waiting list of Consultant Neurologists using AlexHealth and other relevant electronic booking system, in accordance with PAH Patient Access Policy and to achieve government waiting time standards. To be responsible for the addition, removal from waiting list, and recording of all relevant patient information to and from the waiting list. This may be in response to a clinician/patient request, or as judged appropriate by the post holder in order to comply with PAH’s access policy. Monitor the Patient Target List (PTL) on a daily basis to ensure Government Access standards are not breached and take appropriate action to resolve any capacity issues. To coordinate Neurologists’ clinic lists, including selecting appropriate case mix in clinical/chronological order. Appointment Service in relation to booking complex appointments with patients
RESPONSIBILITIES Required to identify, resolve and pre-empt any situation that may result in a breach of access targets. Regularly analyze waiting list information to ensure compliance within national waiting time standards. To work with all relevant members of Multi-disciplinary team to ensure that all available lists are utilized to maximum potential, including replacing short-notice cancellations and identification of vacant sessions. Analysis of information regarding waiting lists and identify requirement for additional capacity and flag to relevant Operations Manager in a timely manner to ensure that patients are treated within Access Policy and government waiting time standards. Responsible for ensuring information regarding patients’ special needs and/or co morbidities are documented and communicated to relevant wards/departments i.e. MRSA, Diabetic, Latex Allergy etc in a timely manner. To work with colleagues to appropriately manage the office environment, including resource management in terms of stationary and general office upkeep. To work under own initiative and make confident decisions as required to ensure efficient service. To ensure Specialty policies are implemented within own work area and to contribute to suggested changes as required. To understand and comply with Private Patient policies and procedures, including arranging additional lists/overruns of existing lists to accommodate these patients and ensuring that appropriate information is shared with finance/Private Patient offices. To ensure compliance with all relevant Trust policies, including Health & Safety, Infection Control, Confidentiality, Data Protection, Sickness Absence and Risk Assessment. To ensure that additional resources are booked as required by the patient-e.g. to book transport for them to arrive at the expected time; to arrange interpretation services for all relevant appointment
This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and the manager. All duties must be carried out under supervision or within Trust policy and procedure.
The Princess Alexandra Hospital NHS Trust (PAHT) is proud to care for the communities of West Essex, delivering safe, compassionate, and high-quality services. We are part of the Neighbourhood Wave—a national programme that’s changing how care is delivered by focusing on prevention, early support, and more joined-up services across health, social care, and the voluntary sector.
This means we’re working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.
We’re a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences.
Join us and help shape the future of care in West Essex.
Detailed job description and main responsibilities
Expand on the duties listed above, providing more context and detail. This section should give a comprehensive view of what the role entails, including any specific expectations, standards, or working conditions.
Example: The post holder will be responsible for managing their own workload, prioritising tasks effectively, and ensuring deadlines are met. They will be expected to work independently as well as part of a team, demonstrating flexibility and a commitment to high standards. The role may involve working across multiple sites and requires excellent communication and organisational skills.
Person Specification
Qualifications Essential
Educated to GCSE level 2 standard in English and Maths or equivalent experience. NVQ3 level or equivalent administration experience ECDL or equivalent experience
Experience Essential
Previous recent clerical experience Good understanding of data systems Experience in handling confidential and sensitive data Ability to work with absolute confidentiality Experience and knowledge of PAS and equivalent electronic booking system Microsoft Word, Outlook experience Previous experience of working in a team Able to use own initiative Ability to manage own workload and work independently, with supervision as necessary. Ability to learn cross cover skills for colleagues Enjoy working in a very busy environment
Desirable
Experience of booking patients in line with National and Trust waiting time standards Experience and knowledge of more than one electronic booking system currently used by the Trust. Good working knowledge and experience of 18 weeks RTT and diagnostic targets Previous experience within an admission function dept in the NHS
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Princess Alexandra Hospital NHS Trust
Address Kao Park
Harlow
Essex
CM17 9NA
United Kingdom
Employer's website https://www.pah.nhs.uk (Opens in a new tab)