About this role
Job summary
Are you an exceptional organiser who thrives on variety, building relationships, solving problems, and making things happen behind the scenes?
We're looking for a highly professional and proactive Executive Assistant to provide support to our CPO and Deputies across both Dorset HealthCare and Dorset County Hospital. This is far more than a traditional PA role. You'll be at the centre of our People and Culture function as a trusted partner, managing complex priorities, managing high volume in-boxes, coordinating Board business and high profile meetings, taking minutes and following up actions, supporting key projects, and helping to drive our People and Culture agenda forward.
No two days are the same; working directly with senior leaders, you'll play an essential role in enabling effective decision making and ensuring the smooth running of a friendly and supportive team. We are very happy to support flexible working but attendance on Trust sites from time to time is required.
Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful.
Main duties of the job
We are looking for someone who:
Has previous PA/Executive Assistant experience supporting senior leaders Is highly organised and calm under pressure Can manage competing priorities and complex diaries with ease Produces exceptional written work, reports and meeting papers Has excellent communication and relationship-building skills Demonstrates absolute discretion, professionalism and integrity Enjoys working independently and taking initiative Previous NHS experience is highly desirable. If you're looking for a role where you can make a real impact, develop your career and work with inspiring leaders, we'd love to hear from you. For an informal discussion with Nicola Plumb (CPO) or Catherine Granville (Deputy CPO) please email: [email protected]
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to create healthier lives, empowered citizens and thriving communities.
Job description Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidates individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.
All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected]
Person Specification
Knowledge, skills and trainint Essential
Knowledge of a comprehensive range of administrative and organisational procedures, acquired through training and experience Advanced level skills/qualifications in typing/word processing Proficient in Microsoft Office and use of the internet Experience of effectively managing a busy diary with conflicting priorities
Desirable
Project Support experience
Job specific experience Essential
Demonstrable experience as a Personal Assistant at Director or equivalent senior level, including experience of Board support Experience of managing complex workloads and able to prioritise effectively Able to take and transcribe formal minutes to a high standard Able to produce high quality word processed material including letters, reports, agendas and presentations Experience in planning and organising meetings and events
Desirable
Previous relevant NHS experience Demonstrable PA experience in a busy/large organisation at a senior level
Personal qualities/attributes Essential
Able to demonstrate methodical analytical and judgemental skills when dealing with complex issues and propose solutions Highly organised, systematic and able to manage own time efficiently and to deadlines Able to work autonomously, with minimal supervision
Business travel Essential
Subject to the provisions of the Equality Act, able to travel using own vehicle on Trust business
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Dorset HealthCare University NHS Foundation Trust
Address Trust HQ
2 Nuffield Road
Poole
BH17 0RB
United Kingdom
Employer's website https://www.dorsethealthcare.nhs.uk/work-for-us (Opens in a new tab)