About this role
Core Responsibilities of a Personal Assistant (PA)
• Calendar & Schedule Management • Manage leaders' calendars and appointments. • Coordinate meetings, meeting rooms, and desk bookings. • Ensure optimal scheduling and avoid conflicts.
• Email & Communication Management • Manage email communications in line with the leader's preferences. • Draft, coordinate, and follow up on communications as required.
• Administrative Support • Provide day-to-day administrative assistance. • Support ad hoc requests and organizational coordination activities.
• Travel Management • Arrange end-to-end business travel. • Coordinate flights, hotels, visas, local transport, and travel itineraries.
• Expense Management • Prepare and process business expense claims. • Track reimbursements and ensure compliance with company policies.
• Approvals & Coordination • Act as the primary point of contact for approvals on behalf of the leader. • Liaise with internal teams and stakeholders to ensure timely action.
Key Skills Required • Strong planning and organizational skills. • Ability to multitask and manage priorities. • High degree of confidentiality and professionalism. • Excellent verbal and written communication skills. • Strong interpersonal and stakeholder management capabilities. • Problem-solving mindset with attention to detail. • Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) BGV: • Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India. • Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.