About this role
Job summary
To provide an excellent standard of typing to Clinicians within the Trauma and Orthopaedic Service. This post requires the post holder to provide an efficient and comprehensive transcription typist and administration service to the Trauma and Orthopaedic Service and its clinical and nursing teams, ensuring that the work is prioritised according to the ever changing demands of the service. The post requires the ability to work on your own initiative, liaising with department secretaries for clarification when required.
Internal applicants: Please ensure you speak to your Line Manager before applying for this secondment opportunity and visit the Trust's Secondment Policy.
Main duties of the job
1. To provide an efficient transcription service. This will primarily be audio typing from digital dictation, processing letters transcribed by Dragon AI and Dict8, processing urgent Virtual Fracture Clinic letters and may include copy typing. The job will require typing, checking of letters at speed from dictation, topping and tailing letters and other tasks associated with the production and circulation of clinical correspondence.
2. To validate each dictation to ensure the patient details are correct by cross referencing the profiling window with the dictation.
3. To recognise inconsistencies and anomalies with dictations and escalate to the medical secretaries and Assistant Service Manager.
4. To maintain folders in date and time order unless otherwise instructed.
5. Observing strict confidentiality in all matters concerning patients and visitors.
6. Demonstrating and explaining practices and procedures to new, less experienced staff.
7. To be aware of Departmental Health and Safety requirements.
8. To carry out any other reasonable duties as assigned by the Supervisor/Manager commensurate with grade
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Job description Job responsibilities
1. To provide an efficient transcription service. This will primarily be audio typing from digital dictation, processing letters transcribed by Dragon AI and Dict8, processing urgent Virtual Fracture Clinic letters and may include copy typing. The job will require typing, checking of letters at speed from dictation, topping and tailing letters and other tasks associated with the production and circulation of clinical correspondence.
2. To validate each dictation to ensure the patient details are correct by cross referencing the profiling window with the dictation.
3. To recognise inconsistencies and anomalies with dictations and escalate to the medical secretaries and Assistant Service Manager.
4. To maintain folders in date and time order unless otherwise instructed.
5. Observing strict confidentiality in all matters concerning patients and visitors.
6. Demonstrating and explaining practices and procedures to new, less experienced staff.
7. To be aware of Departmental Health and Safety requirements.
8. To carry out any other reasonable duties as assigned by the Supervisor/Manager commensurate with grade
Person Specification
Qualifications Essential
General Education to NVQ level II or equivalent
Desirable
Knowledge of IPM/ICE
Experience Essential
Experience in secretarial/administration Excellent typing skills touch or audio typing Experience with Bighand, Dragon AI and Dict8
Desirable
Medical secretary experience
Skills Essential
Knowledge of medical terminology
Desirable
Understanding of NHS
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Bedfordshire Hospitals NHS Foundation Trust
Address Luton and Dunstable Hospital
Luton
LU4 0DZ
United Kingdom
Employer's website https://www.bedfordshirehospitals.nhs.uk/working-here/ (Opens in a new tab)