About this role
Job summary
We are seeking to appoint a Medical Secretary for the Obstetrics & Gynaecology Department in Care Group 3 for 22.5 hours per week, fixed term for 6months.
This is a busy, varied and rewarding role in which you will work closely with Consultants, medical and nursing teams and a wide range of administrative colleagues, to provide an efficient and responsive service for our patients. We are looking for a motivated individual with excellent organisational and interpersonal skills to join our secretary administration team. Candidates should possess a professional attitude to their work and have the ability to work flexibly in an extremely busy and rapidly changing environment. You must be fully IT literate with excellent interpersonal and communication skills. Knowledge and experience of Meditech is desirable.
Main duties of the job:
The Production of patient/client information letters via audio typing to assist Health Care Professionals in the day to day management of patient care.
Working to deadlines.
Communicating well with staff of all grades and disciplines.
Accurately record and complete patient information maintaining confidentiality at all times.
Undertaking audio transcription, including medical terminology.
Responsible for making appointments as necessary.
Organise meetings as necessary, take and transcribe minutes
Receiving and dealing with telephone and e-mails in a timely and professional manner
Main duties of the job
Job responsibilities Please see the attached Job Description and Person Specification for full details of the role and responsibilities.
Person Specification Qualifications Essential:
OCR III typing or Word Processing qualification or equivalent, or NVQ 3 equivalent
3 GCSEs or equivalent education to include English language Desirable
ECDL or equivalent general IT qualification Experience Essential
Previous medical secretarial/administration experience
Audio typing - previous experience and / or qualification Desirable
Previous office experience within a healthcare environment
Microsoft Office - previous experience and or qualification
Previous use of databases, ie Meditech Knowledge Essential
Knowledge of medical terminology, ideally within Obstetrics & Gynaecology Desirable
Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
Awareness of NHS Policies, practices and procedure.
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
Please note that the Trust does not currently offer Skilled Worker visa sponsorship for this role. Applications are welcomed from candidates who can demonstrate an alternative right to work in the UK.
Job description Job responsibilities
Please see attached the job description and person specification for the full details about the role and the responsibilities
Person Specification
Experience Essential
Previous medical secretarial/administration experience Audio typing - previous experience and/or qualification
Desirable
Previous office experience within a healthcare environment Microsoft Office - previous experience and/or qualification Previous use of databases, ie Meditech Awareness of the Data Protection Act and understanding of the need to maintain confidentiality Awareness of NHS Policies, practices and procedures Experience of working within another large organisation
Have you been referred? Essential
Have you been referred to apply under the Widening Participation Agenda? If so, please provide the name of the organisation that referred you to enable us to validate and track your application
Qualifications Essential
OCR III typing or Word Processing qualification or equivalent, or NVQ 3 equivalent 3 GCSEs grade C/4 or above or equivalent education to include English language
Desirable
ECDL or equivalent general IT qualification
Knowledge Essential
Knowledge of medical terminology, ideally within Obstetrics & Gynaecology Previous use of databases, ie Meditech Awareness of the Data Protection Act and understanding of the need to maintain confidentiality Awareness of NHS Policies, practices and procedures
Employer details Employer name The Rotherham NHS Foundation Trust
Address The Rotherham NHS Foundation Trust
Moorgate Road
Rotherham
S60 2UD
United Kingdom
Employer's website https://www.therotherhamft.nhs.uk/ (Opens in a new tab)