About this role
Job summary
An exciting opportunity has arisen within the Estates and Facilities Department for an enthusiastic team member for an Assistant Site Manager . The post is suited to a motivated and experienced person to work as part of the Clock View Facilities Management Team
Main duties of the job
We are seeking a motivated and positive Assistant Site Manager to join our Facilities Management Team based at Clock View Hospital
The post holder will undertake the responsibility for managing a team of Facilities Management Assistants (FMAs) to provide a comprehensive Soft FM service, to include: cleaning, portering, catering and linen duties.
The Assistant Facilities Site Manager will be required to deputise for the Facilities Site Manager on occasions. The Assistant Facilities Site Manager's duties involve allocating and prioritising work as appropriate.
Candidates should ideally have Facilities experience in a supervisory role, hold or be prepared to work towards the IOSHH Managing Safety qualification and will ideally have a minimum of CIEH Level 3 Food Safety qualification. The successful candidate will also have excellent IT and interpersonal skills.
The candidate must be flexible and will be expected to work weekends and bank holidays and cover extra shifts when required.
About us
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 11 million people.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Job description Job responsibilities
Key Areas of Responsibilities:
Key Relationships:
Facilities Site Manager
Facilities Management Assistants (FMAs)
Senior Managers within the Trust
Hard FM Contractor
Modern Matrons
Infection and Prevention Control Leads
Estates/Facilities Managers
Service Users and Carers
General Contractors
Managerial/Leadership:
To assist the Facilities Site Manager in the day to day smooth running of the Soft FM Service including portering, cleaning, catering and linen duties. To achieve safe service delivery in; waste management, fire safety and all aspects of Health and Safety
To be responsible for effective communication to all site occupiers and to minimise disruption to services.
To work closely with the Hard FM Contractor and their support staff to deliver effective and efficient operational processes in connection with the smooth running of the premises.
To support the line manager in achieving a balanced budget.
To work closely with and be the first contact with all external suppliers, in relation to the effective delivery of Soft FM services.
To support the Facilities Site Manager in ensuring that the grounds and gardens are clean at all times.
To undertake all necessary and appropriate Performance Appraisal Development Reviews in a timely and effective manner, in accordance with Trust guidelines.
To have awareness and knowledge of the latest Health and Safety requirements in connection with the management of an NHS inpatient site and to apply the knowledge in relation to all Soft FM Services.
Assist the Facilities Site Manager in the delivery of departmental and Trust goals and objectives, as they relate to Soft FM Services.
Organisational:
To ensure all equipment is kept in a secure, operable and clean condition at all times, reporting and addressing hazards.
To report adverse incidents in line with operational procedures.
To ensure stock levels for all Soft FM requirements are sufficient to meet the needs of the service.
To work closely with and be the first contact with all external suppliers, in relation to the effective delivery of Soft FM services.
Manage the provision of Personal Protective Equipment for all staff ensuring adequate replacing of same as appropriate and required.
To ensure that all cleaning schedules are kept up to date and readily accessible.
To assist the Facilities Site Manager in the implementation of business continuity plans to ensure safe and effective Soft FM service delivery.
To maintain systems that ensure that catering is delivered safely an in accordance with statutory requirements.
To monitor and manage performance and attendance in accordance with Trust Policies.
To manage a team of staff, prioritising and allocating work as appropriateincluding monitoring.
To assist in the process of recruitment and selection of Soft FM Staff and ensuring they attend Trust and local induction programmes.
To ensure that the accurate recording and input of shifts and rosters workedby staff is completed as appropriate, ensuring that staff work flexibly acrossall service areas.
Ensure that all staff attend training and are kept up to date with mandatory and local job specific training.
Person Specification
Qualifications Essential
Institute of Occupational Safety and Health (IOSH), Managing Safely or CIEH Level 3 Health and Safety or equivalent Chartered Institute of Environmental Health (CIEH) or equivalent Level 3 Food Hygiene Certificate
Desirable
ECDL or equivalent NHS experience and training in safety, health, and catering, cleaning or estates responsibilities Recognised Supervisory Management qualification (ILM Level 3 or above)
Knowledge Essential
Knowledge and practical application of food safety to include HACCP principles Understanding of current NHS standards and their implications for the department Experience of working in the NHS in a supervisory role.
Skills Essential
Ability to manage staff, function as the leader of a group and support the management objectives of the department and trust Excellent IT skills A team player with excellent interpersonal skills Ability to work on own initiative Motivational Skills Problem solving skills Tact and diplomacy skills Previous experience of supervising a team. Is flexible and has a positive approach to management and meeting the needs of service users. To be able to implement catering and hospital Policies. Willingness to be trained and offer on the job assistance to new starters as required To support first line management tasks including disciplinary, sickness management, resource allocation. Will deliver the agreed tasks, assigned. Strong customer service belief
Desirable
Engagement of service users/patients in facilities planning or reviews Has worked in a multi skilled and multi site facilities environment before
Experience Desirable
Experience of managing a group of staff
Other Essential
The ability to cascade training to others To be able to get around the Trust in a timely manner
Experience Essential
Experience of working in Soft FM services Evidence of Budget Management
Desirable
Experience of working in the NHS in a supervisory role.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details Employer name Mersey Care NHS Foundation Trust
Address Clock View Hospital
2A Oakhouse Park
Walton
L9 1EP
United Kingdom
Employer's website https://www.merseycare.nhs.uk/ (Opens in a new tab)