About this role
Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Job Title: HR Employee Relations Coordinator
Contract: Fixed Term 12 Months - Covering Maternity Leave
Main duties of the job
This is an exciting opportunity to join our team
The Employee Relations Coordinator plays a pivotal role in supporting the Employee Relations (ER) Services department to deliver a high-performing, efficient, and compliant HR service aligned with UHS standards.
The role is both administrative and advisory, requiring a blend of technical HR knowledge, strong organisational skills, and interpersonal effectiveness. The role reports to a Senior Employee Relations Consultant and works closely with the ER team.
Please note that we are unable to provide sponsorship for work visas. Therefore, applicants who require visa sponsorship to work in the UK will not be eligible for this position.
This role requires onsite attendance for a minimum of two days per week.
Specific to this role we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
Job description Job responsibilities
In this role, your key responsibilities will include:
HR Advisory Support: Provide timely and accurate advice on core HR policies, AFC Terms and Conditions, and procedures to managers and employees.
Case Management: Lead on maternity, parental leave, and support leave queries; manage Employment Tribunal documentation and hearing coordination.
Database Oversight: Maintain and update the ER Tracker system, ensuring accurate case entries and reporting.
Hearing Coordination: Organise disciplinary and dismissal hearings, including complex cases involving doctors, ensuring compliance with MHPS timeframes.
Training & Development: Deliver training sessions on maternity policies, ER Tracker usage, and support team development.
Stakeholder Engagement: Build strong relationships with managers, union reps, and other stakeholders to facilitate effective ER processes.
Administrative Duties: Minute-taking, report generation, data cleansing, reference checking, and maintaining ER mailbox and Staffnet content.
Line Management: Oversee ER Administrators, including recruitment, performance management, and workload prioritisation.
Person Specification
Qualifications Essential
Good standard of general education (i.e. 5 GCSE's, including English and Maths, or equivalent level of qualification). HNC or equivalent qualification/experience
Desirable
Level 3 CIPD or equivalent Able to study for Level 7 CIPD
Experience Essential
Recent experience in a complex HR administrative environment Previous experience in a customer facing role Track record of meeting objectives Intermediate use of word and excel Experience of ER case management system and tracking systems
Desirable
Previous experience in a similar role, administering HR issues Experience of working in a healthcare environment Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system
Knowledge / Skills Essential
Able to build relationships and communicate with senior leaders and able to be persuasive Ability to communicate sensitive and complex information both internally and externally Understanding of employment law and data protection issues Able to pick up, use and manipulate other HR systems
Desirable
Familiarity of NHS conditions of service and Trust policies & procedures An understanding of basic employment law and data protection issues
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospital Southampton NHS Trust
Address University Hospital Southampton
Tremona Road
Southampton
SO16 6YD
United Kingdom
Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)