About this role
Job summary
To provide routine financial and administrative support to the Finance Department whilst undertaking a Level 2 Finance apprenticeship. The postholder will assist with processing financial information, maintaining records, responding to routine enquiries and supporting finance colleagues in delivering an efficient finance service.
The postholder will develop knowledge and practical skills across a range of finance functions. Duties will focus on routine administration, data input, record maintenance and customer service while working under supervision and completing apprenticeship training.
Main duties of the job
To provide administrative and financial support to the Finance Department whilst undertaking a Level 2 Finance Apprenticeship. The postholder will assist in maintaining accurate financial records, processing routine transactions and providing customer-focused support to colleagues and stakeholders.
Key responsibilities include:
Providing routine financial and administrative support across the Finance Department. Processing invoices, purchase orders, journals and other financial documentation in accordance with Trust procedures. Maintaining accurate electronic records, filing systems and financial information. Inputting and updating financial and non-financial data on Trust systems. Assisting with checking financial information and escalating discrepancies as required. Responding to routine enquiries from staff, suppliers and other customers. Supporting accounts payable and accounts receivable activities. Assisting with the management of finance mailboxes and routine correspondence. Producing basic reports, spreadsheets and administrative information. Supporting the maintenance of supplier and customer records. Undertaking apprenticeship training and applying learning within the workplace. Working collaboratively with colleagues to deliver an efficient and effective finance service. Attending office-based meetings and training sessions as required.
About us
As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.
We pride ourselves onensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.
We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike.
The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.
The Trust is committed to the Step into Health scheme and actively encourages applicants from the Armed Forces Communities to apply.
Job description Job responsibilities Financial Administration
Process routine financial transactions including invoices, purchase orders and journals prepared by senior colleagues. Input financial information accurately into Trust systems in accordance with established procedures. Assist with the maintenance of supplier and customer records. Support accounts payable and receivable processes. Maintain accurate financial records and documentation. Data Management and Record Keeping Ensure electronic filing systems are maintained in an accurate and organised manner. Update financial and operational data within Trust systems. Check information for completeness and accuracy and refer anomalies to senior members of staff. Maintain confidentiality of all financial and organisational information. Customer Service and Communication Respond to routine enquiries from colleagues, suppliers and service users in a professional and timely manner. Manage routine correspondence and assist with shared departmental mailboxes. Escalate complex queries or issues to appropriate members of the finance team. Develop effective working relationships across the Trust and with external stakeholders. Reporting and Administration Produce basic spreadsheets, reports and routine management information. Provide general administrative support to the Finance Department. Assist in the preparation and organisation of financial documentation as required. Apprenticeship and Personal Development Undertake and successfully complete a Level 2 Finance Apprenticeship. Participate in training, development and mandatory learning activities. Develop knowledge of finance systems, processes and NHS financial procedures. Apply learning from apprenticeship studies to support service delivery. Team Working Work collaboratively with colleagues to support delivery of an efficient, customer-focused finance service. Contribute positively to team objectives and service improvements. Support colleagues across different finance functions where appropriate. General Responsibilities Comply with Trust policies, procedures and professional standards. Maintain confidentiality and information governance requirements. Adhere to health and safety, infection prevention and control, safeguarding and risk management policies. Undertake any other duties commensurate with the grade and apprenticeship programme.
Person Specification
GCSE Maths and English (or equivalent) Essential
GCSE Maths and English (or equivalent)
Desirable
5 GCSE's Grade 1-4
Work experience Essential
Experience of administration, customer service, school, college, voluntary or work experience demonstrating attention to detail and reliability.
Desirable
Experience using office software and data entry.
Knowledge & skills Essential
Good numeracy and literacy skills. Basic IT skills. Ability to communicate effectively and work accurately. Ability to follow procedures and maintain confidentiality.
Desirable
Awareness of NHS or public sector environments.
Commitment to training Essential
Demonstrates a commitment to undertake level 2 finance/accounts apprenticeship
Desirable
Already studying/passed level 2 finance/accounts
Personal Qualities Essential
Willingness to learn, positive attitude, ability to work as part of a team and commitment to apprenticeship study.
Desirable
Previous experience of team working and demonstrating studying
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North Staffordshire Combined Healthcare Trust
Address Lawton House
Bellringer Road
Trentham, Stoke on Trent
ST4 8HH
United Kingdom
Employer's website https://www.combined.nhs.uk/working-together/join-our-team/ (Opens in a new tab)