About this role
Job SummaryClick on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as Secretary (Office Automation)/Executive Assistant for Air Force Global Strike Command (AFGSC) Financial Management Directorate. Performs a variety of secretarial, administrative, office automation, and executive assistant duties to assist AFGSC/FM personnel.
QualificationsIn order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service. Specialized experience must include preparing a wide variety of recurring and nonrecurring correspondence, reports and other documents from information obtained from the staff, files and other sources; Reviewing and processing incoming and outgoing correspondence; Receiving telephone calls, greeting visitors and ascertaining the nature of the calls or visits; Maintaining supervisor's calendar, coordinating meeting arrangements and scheduling meetings and/or conferences; Performing clerical work; Use of multiple office automation software with varied functions. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience as described above may be used to qualify for this position. NOTE: You must submit a copy of your transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office. 2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other administrative work of the organization. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports. 4. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs. 5. Skill in typing; a qualified typist is required. Ability to locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence. 6. Ability to communicate effectively, both orally and in writing. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Major DutiesPlans, organizes, and directs all Administrative Services. Admin subject matter expert, provides advice/guidance to FM staff on effective process requirements and instructions. Coordinates all official taskers for the AFGSC/FM Directorate, regardless of the method of tasking. Coordinates with the Executive Officer, to ensures Directorate suspenses are met on time and in the required format or inform Director, Executive Director, or Division Chiefs to make corrective action. Performs Administrative Support Functions. Maintains calendar, coordinates meeting arrangements, and schedules meetings for the Director and Executive Director. Performs Liaison Activities for Assigned Programs