About this role
Job SummaryThe Medical Administration Specialist for the Health Administration Service represents management on all administrative matters, maintains continuity of functions, and provides full medical administrative support to clinical and administrative medical center staff during other than noramal business hours.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: working in medical center organizations completing administrative functions; determining eligibility and enrolling patients; coordinating inquiries with appropriate personnel and serving as the administrative authority on enrollment and eligibility; locating and interpreting applicable regulations, laws, and policies in relation to medical administration (i.e. scheduling, inpatient and outpatient policy, community care resources, benefits, etc.); using complex health system programs to process admissions, schedule outpatient appointments, and/or determine legal entitlement to benefits; and/or completing assigned projects, studies, reports, and reviews. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate level. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesInterprets VA rules and regulations relating to determining legal entitlements and benefits pertaining to hospital admission, community care, and patient transfer. Coordinates the resolution of medical legal problems concerning the medical center. Processes administrative issues surrounding beneficiary death, suicides, assaults, homicides, facility or community disasters, etc. Directs and advises clinical staff on appropriate administrative actions regarding patient activity. Receives and responds to non-routine patient condition inquiries. Oversees determination of applicants' eligibility. Determines extent of release of medical or social data from patients' records. Facilitates urgent transportation for Veterans as needed to include flights for VA organ transplant candidates being sent out of state. Records operative permits, when appropriate, and assists physician in administrative matters. Monitors fire system, refrigerator temperature alarms, fire alarms, intrusion alarms, and codes. Conducts analytical studies on operational processes, issue topics, or related special projects as assigned. Receives phone calls and provides patient advocate support to Veterans and their family members after hours. Work Schedule: Full-Time Float Position Tour of Duty and Off-Days vary Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Specialist/PD99385S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not AuthorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.