About this role
Job SummaryThis position serves as Secretary to the Associate Director, Patient Care Service (ADPCS) at the Zablocki VA Health Care system. Performs administrative and secretarial functions in support of the ADPCS and his/her staff by performing general office work auxiliary to the work of the organization.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6 and for a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: GS-7 SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receives, schedules, refers and contacts members of the staff, the medical center and other VA offices. Manges outside contacts with the general public and veteran services. Processes incoming and outgoing materials such as, mail, correspondence, and reports. Performs office automation duties such as software applications, desktop publishing, power points, calendar and spreadsheet databases. Prepares agenda, drafts minutes for review and tracks action items for various councils and committees. GS-8 SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receives, schedules, refers and contacts members of the staff, the medical center and other VA offices. Manges outside contacts with the general public and veteran services. Processes incoming and outgoing materials such as, mail, correspondence, and reports. Performs office automation duties such as software applications, desktop publishing, power points, calendar and spreadsheet databases. Prepares agenda, drafts minutes for review and tracks action items for various councils and committees, creates, processes and maintains attendance and leave records for assigned T&L, reviews documents to verify accounting data and necessary entries. Establishes and maintains database reflecting activity of fund control points. Proficiency Requirement: In additional to meeting experience requirements, applicants for this position must show possession of the following skills: Ability to type 40 words per minutes Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with some walking to other areas of the Medical Center. There are no special physical qualifications, but the position involves carrying light items such as binders, reports and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesDuties include but not limited to: - Receives, screens, schedules, refers and contacts members of the agency/general public/government agencies. - Responds to administrative problems brought to the attention of the Associate Director, Patient Care Services (ADPCS) by members of the staff or management officials outside the agency. - Identifies priorities and handles commitments accordingly. - Maintains the calendar for the ADPCS, prioritizes appointments, conferences, speaking engagements, etc. - Composes letter and reports, reviews correspondence for accuracy and completeness and edits as necessary. - Responds to administrative problems. - Responsible for expediting project management and coordination. - Tracks suspense items and ensure timeliness of submission/reports. - Responsible for the establishment and maintenance of ADPCS files. - Schedules appointments, coordinates meetings, and/or schedules conferences. - Transcribes conference calls. - Creates, processes and maintains attendance and leave records. - Performs duties related to purchase obligated for designated Fund Control Points. -Other related duties Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8 hour shifts, during normal business hours Compressed/Flexible: not available Telework: This position is not authorized for telework. . Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD101790 and PD10179O Relocation/Recruitment Incentives: Not authorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.