About this role
Project administration & coordination
• Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions • Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared • Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up
Documentation, reporting & tools
• Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs) • Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders • Ensures proper version control and structured storage of project documents in line with agreed standards and tools
Stakeholder, training & logistics support
• Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links) • Supports the organization of training programs, including participant tracking and distribution of training materials • Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities
Education
• University degree in Business Administration, Project Management, or related field Experience
• 4+ years of experience in administrative support or project coordination roles Knowledge and skills
• Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines • Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools • Experience in project administration, documentation management and meeting organization • High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews • Good communication skills and ability to work effectively with different stakeholders and functions • Proactive, service-oriented mindset and willingness to support evolving project needs
Other requirements
• Very good command of oral and written English required • Additional language skills are beneficial • Willingness to travel occasionally (approx. 10–15%, depending on project needs) • Openness to work in international, virtual teams and across multiple time zones • This is a contract position for 3 years.
POSITION SCOPE Reporting Line(s)
Solid line(s) to: Head of Transition Management Dotted line(s) to: Number of direct reports: Number of dotted line reports:
Working Relationships
Internal contacts: Executive Vice President Omya Services & Solutions Transition teams Transformation teams Regions / in-country organization
External contacts: Hiring agencies External contractors / consulting firms