About this role
Key Responsibilities:
Facilities Management
• Coordinate and oversee routine and preventive maintenance of building systems, including HVAC, electrical, plumbing, and general infrastructure. • Manage work order systems and ensure timely resolution of facility requests and repairs. • Conduct regular facility inspections to identify and address maintenance needs, safety hazards, and code compliance issues. • Assist with coordinating office moves, space planning, and furniture/equipment setups. • Manage relationships with external vendors, contractors, and service providers; obtain quotes and oversee work quality. • Monitor facility-related budgets, including utilities, maintenance contracts, and supplies.
Security Operations
• Maintain security policies, procedures, and access control systems • Serve as the primary contact for security incidents; investigate and document incidents and coordinate response efforts. • Oversee the issuance and deactivation of access credentials for employees, contractors, and visitors.
Health, Safety & Compliance
• Coordinate emergency response planning, including fire drills, evacuation procedures • Maintain accurate records of safety inspections, incident reports, and certifications.
Administrative & General Duties
• Maintain accurate documentation related to facility assets, leases, maintenance logs, and security reports. • Prepare and present regular reports on facility conditions, security incidents, and budget performance. • Support procurement of facility and security supplies and equipment. • Collaborate cross-functionally with HR, IT, and Operations teams on related initiatives.
What We're Looking For:
• Bachelor's degree • 2–5 years of experience in facilities management, security coordination, or a related role.
Skills & Competencies:
• Experience managing vendors, contractors, and service level agreements.
• Knowledge of building systems, maintenance practices, and security technologies. • Excellent organizational, problem-solving, and project management skills. • Strong communication and interpersonal skills with the ability to interact at all organizational levels. • Ability to respond effectively to emergencies and work under pressure. • Proficiency in Microsoft Office Suite and facility management software (e.g., CMMS platforms).
Working Conditions
• Primarily office-based with regular walkthroughs of the facility, including mechanical and utility areas. • May require on-call availability for security incidents or facility emergencies outside of regular business hours. • Occasional lifting and physical activity required (up to 30 lbs.).
Vacancy Status: This posting is for an existing vacancy. Base Salary: The anticipated base salary range for this position is CAD $40,000 to $60,000 annually. Final base salary will be determined based on geographical location, experience, and qualifications.