About this role
Job Description:
Job Purpose The Factory Logistics Coordinator is responsible for managing and controlling inventory stored in external warehouses, ensuring accurate stock records, product traceability, and availability of materials and finished goods to support business requirements. The role coordinates all warehouse inventory transactions, stock reconciliation activities, and logistics processes with third-party warehouse providers while ensuring compliance with food safety, quality, and company standards. The position is also responsible for coordinating the inbound clearance process for imported raw materials and packaging materials, ensuring all shipping and customs documentation is complete, accurate, and processed on time to avoid delays. This includes close coordination with suppliers, freight forwarders, customs brokers, transportation providers, and internal stakeholders to ensure timely clearance, receipt, and availability of materials. Key focus areas include inventory accuracy, FEFO compliance, product traceability, customs clearance, inbound logistics coordination, and maintaining uninterrupted supply of materials for manufacturing operations.
• Roles & Responsibilities: Inventory Management o Monitor inventory levels of raw materials, packaging materials, and finished goods. o Ensure accurate stock recording and system transactions. o Support cycle counts and physical inventory activities. o Investigate and resolve inventory discrepancies. Material Coordination o Coordinate material receipt, storage, issuance, and transfer activities. o Ensure timely availability of materials to production lines. o Monitor material consumption and report variances. o Coordinate inter-warehouse and inter-factory stock transfers. Warehouse Operations o Ensure proper storage practices and warehouse organization. o Monitor FIFO/FEFO compliance where applicable. o Coordinate loading and unloading activities. o Maintain accurate warehouse documentation and records. Shipping and Distribution o Coordinate customer deliveries and shipment schedules. o Prepare shipping documentation and dispatch reports. o Follow up with transportation providers to ensure on-time deliveries. o Resolve logistics issues affecting customer service levels. Inbound Clearance & Import Coordination o Coordinate customs clearance activities for imported raw materials, packaging materials, and other production-related items. o Ensure timely submission and availability of all import and shipping documents. o Review and validate commercial invoices, packing lists, certificates of origin, bills of lading, health certificates, SASO certificates, and other regulatory documents as required. o Liaise with suppliers, freight forwarders, customs brokers, and government authorities to ensure smooth customs clearance and cargo release. o Track inbound shipments and proactively resolve documentation or clearance issues to prevent supply disruptions. o Coordinate transportation from ports and customs facilities to external warehouses. o Monitor inbound shipment status and provide regular updates to internal stakeholders. o Maintain accurate import and clearance records for audit and compliance purposes. o Ensure imported materials are received, reconciled, and recorded accurately in the ERP system. o Support cost control by monitoring demurrage, detention, storage, and clearance-related expenses. ERP and Documentation o Process goods receipts, issues, transfers, and inventory adjustments in ERP systems. o Maintain accurate logistics and inventory records. o Generate daily, weekly, and monthly logistics reports. o Ensure compliance with company policies and audit requirements. Continuous Improvement o Support logistics improvement projects. o Monitor key logistics KPIs. o Identify opportunities to improve warehouse efficiency and inventory accuracy. o Participate in root cause analysis for logistics-related issues.
• Education & Professional Requirements o Bachelor's degree in business, Industrial Engineering or supply chain. o Minimum of 1 year experience in supply chain (planning, logistics and customer service). o Systems knowledge is a must as the associate will manage one if not more systems e.g. Excel, SAP. o Negotiation skills and customer service management.
• Skills o ERP systems (SAP, Oracle, Microsoft Dynamics, or similar). o Inventory management and warehouse operations knowledge. o Advanced Microsoft Excel skills. o Logistics reporting and KPI tracking. o Understanding of FIFO, FEFO, and inventory control principles.
• Competencies Collaborates, Communicates Effectively, Drives Results, Ensures Accountability, Manages Complexity, Manages Conflict, Plans and Aligns.