About this role
Yellowstone Local is proud to represent Hugh’s Mechanical Equipment LLC, an established provider of fuel system testing, inspection, maintenance, installation, and regulatory compliance services. We are seeking an organized, detail-oriented Compliance Administrator to support our technical services and daily operations. Responsibilities include reviewing inspection reports, preparing regulatory filings, maintaining accurate records, coordinating schedules, and assisting with general administrative activities. The ideal candidate has strong computer skills, excellent attention to detail, good communication abilities, and the ability to manage multiple responsibilities. Previous compliance or industry-specific experience is helpful but not required. Training will be provided to help the right candidate develop the specialized knowledge needed for this position. Compensation and Benefits $52,000–$72,000 annual salary, based on experience Full-time, office-based employment Health, dental, and vision insurance 401(k) with company match Paid time off and paid holidays On-the-job training Opportunities to develop specialized knowledge of regulatory compliance, technical reporting, and fuel system operations Key Responsibilities Inspection Reporting and Documentation Review and process inspection reports, certified testing records, and field service documentation. Verify reports for accuracy, completeness, and consistency. Proofread reports for spelling, grammar, formatting, and clarity. Identify missing information, incorrect dates, discrepancies, and documentation errors. Communicate with field technicians to clarify information and resolve reporting issues. Ensure technical findings and testing information are verified with the responsible technician before corrections are finalized. Organize and maintain accurate customer records, testing reports, and supporting documentation. Regulatory Compliance and Recordkeeping Prepare and submit regulatory compliance filings using established procedures and online reporting systems. Assist management with researching applicable regulations and reporting requirements. Track inspection schedules, testing records, regulatory submissions, and compliance deadlines. Maintain organized records of completed inspections, testing activities, and required filings. Monitor employee training and certification expiration dates. Assist with coordinating certification renewals and required training. Administrative and Operational Support Assist with scheduling field technicians, customer appointments, and service activities. Prepare basic proposals, contracts, and related customer documentation. Maintain spreadsheets, calendars, electronic files, and other administrative records. Assist with QuickBooks Online and general office activities as needed. Provide backup support to the Office Administrator. Communicate with management, field personnel, and customers to support daily operations. Assist with other administrative responsibilities as assigned.