About this role
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required.
Essential Responsibilities:
Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advanceSupports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skillsCompiles meeting agendas for weekly team meetings as well as other key meetingsCoordinates travel schedules and arrangements, collects required travel documentationEstablishes and maintains positive relationships with internal and important external clientsPrepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit cardProactively manages meetings and presentation logistics (in person, hybrid or virtual)Maintains proper record keeping and filing system for all workComposes and types routine e-mail correspondence in a timely manner 1+ years of experience supporting an executiveProficient in Microsoft Word, Excel, PowerPoint , Keynote and PhotoshopDesired Characteristics:
High degree of professionalism and the ability to interface well with Senior Level managementBachelor’s degreeStrong attention to detail & assertive communication skillsStrong organizational, interpersonal and communications skillsSelf-motivator with proactive attitude and detail orientationAdept at working in a fast-paced environment with the ability to multi-taskCapable of building and maintaining strong work relationships and work effectively across multiple divisions/departmentsAbility to work independently and show a very strong sense of initiative and intuitionAn expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary partiesDemonstrates initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervisionPays attention to multiple details and multiple tasks while minimizing errorsDemonstrates ability to work on a team and willingness to give assistance to co-workers in other areasMust be able to maintain department business with the utmost confidentiallyDemonstrates experience working in, and a positive attitude toward, a rapidly changing business environmentExcellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detailAdditional Requirements:
Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000.
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].