About this role
The Coordinator, Publicity will support the Global Publicity team by managing department billing, invoicing, budget tracking, vendor coordination, and operational processes across film publicity campaigns. This role serves as a key partner to publicists and cross-functional teams, ensuring timely processing of financial and administrative activities while supporting special projects, events, and team initiatives as needed.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced entertainment marketing environment.
Essential Responsibilities
Process and track invoices, purchase orders, vendor payments, expense reports, and budget reconciliations across multiple film campaigns and projectsPartner with Finance and external vendors to ensure timely payment processing and accurate financial recordsCreate purchase orders, onboard new vendors, maintain vendor documentation, and resolve billing discrepancies as neededManage departmental budget trackers and reporting documents, ensuring spending is accurately recorded and communicated to publicity leadershipAssist with preparing presentations, recaps, and other departmental materialsSupport publicity events including premieres, screenings, junkets, press days, film festivals, and special projects as neededProvide project support for department initiatives, events, and special projects as assigned Basic Qualifications
Minimum 1 year of experience in entertainment, media, marketing, publicity, finance, operations, or a related fieldStrong proficiency in Microsoft Office, particularly Excel, OutlookWillingness to work occasional evenings and weekends in support of publicity events and special projectsDesired Characteristics
Bachelor’s degree preferredExperience working with financial systems, purchase order platforms, or vendor management tools is a plusExperience processing invoices, managing budgets and expense reports preferredExceptional attention to detail and organizational skillsComfortable handling confidential and sensitive informationAbility to manage multiple priorities while meeting deadlinesProactive problem solver with strong follow-throughExcellent written and verbal communication skillsAbility to anticipate needs and identify process improvements.Interest in film marketing, publicity, and entertainmentAdditional Requirements
Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].