About this role
Patent Paralegal/Secretary – Southampton
Our client is a well-established firm with a strong reputation for providing specialist services to a varied client base. The firm offers a supportive and professional working environment, where accuracy, teamwork and high standards of client service are valued.
The firm is looking to recruit a Patent Paralegal/Secretary to support its Chemistry team in Southampton. This position will involve a varied mix of administrative and Paralegal responsibilities, working closely with Patent Attorneys to keep cases running smoothly, manage important deadlines and provide an efficient service to clients.
Responsibilities
Review incoming correspondence, post and faxes, identifying urgent matters and work requiring Paralegal inputProvide secretarial and Paralegal assistance, including audio and copy typing, preparing standard letters and processing client invoicesHandle routine Paralegal tasks independently, ensuring work is completed accurately and in a timely mannerMaintain case reminders and monitor key dates to ensure Patent Attorneys remain aware of upcoming deadlinesManage diaries and appointments, coordinating schedules and keeping track of Patent Attorneys' availabilityMonitor emails and take messages during periods of absence, ensuring urgent matters are redirected to another Patent Attorney where necessaryDistribute work to Paralegal Assistants and offer support, guidance and informal training as appropriateTake responsibility for the organisation and maintenance of case filesPrioritise urgent tasks and ensure critical legal deadlines are met Requirements
A minimum of two years' experience in a patent secretarial or Paralegal position, ideally within a fast-paced environmentStrong attention to detail and the ability to maintain accuracy when handling complex or deadline-driven tasksA structured and methodical approach to work, with the ability to apply logical thinking to individual assignmentsExcellent time management skills and the ability to balance changing priorities and competing deadlinesThe ability to adapt to the individual working styles and requirements of multiple Patent Attorneys, colleagues and clientsStrong written and verbal communication skillsThe ability to establish and maintain positive working relationshipsA self-sufficient approach, with the confidence to manage routine responsibilities independentlyA willingness to learn, develop and contribute to the wider team #INDMADS