About this role
Location: Remote, with a requirement to be in central London once a week. Please note, you will only be considered if you are within a commutable distance to London.
Hours: Full-time, 35hrs per week, 9am to 5pm
Salary: Upto £35,000
THE COMPANY
Our client is a rapidly growing healthcare company who supports people with addiction. They are going from strength to strength and have built a strong reputation within its sector and is now scaling its operations, team, and client base. As growth accelerates, the Founder needs a highly organised, proactive right hand to keep the business running smoothly and to free up their time for strategic growth activity. This is a fantastic opportunity to join a business at an exciting stage of its journey, with genuine scope to shape the role and your experience as the company evolves.
ROLE PURPOSE
The Executive Assistant will provide comprehensive personal and administrative support to the founder, while also taking ownership of day-to-day operational processes across the business. This is a remote role combining traditional PA duties - diary and inbox management, and correspondence - with broader operations responsibilities such as liaising with marketing, supplier coordination, office management, process improvement, and light project support. The successful candidate will be a natural organiser who thrives in a fast-paced, ever-changing small business environment and is comfortable working across multiple priorities at once.
KEY RESPONSIBILITIES
Diary & Inbox Management: Managing complex diaries, scheduling meetings, and resolving clashes across multiple stakeholdersEmail & Correspondence: Acting as a first point of contact and gatekeeper for the leadership team, prioritising and drafting correspondenceMarketing Coordination: Working with the marketing team to bring to life marketing initiativesMeeting Support: Preparing agendas, taking minutes, and tracking follow-up actions for leadership and board meetingsOffice & Operations Management: Overseeing day-to-day office operations, supplier relationships, and facilities to keep the business running smoothlyFinance Administration: Assisting with invoicing, expense processing, and basic budget tracking alongside the finance functionHR & On-boarding Support: Supporting recruitment coordination, on-boarding, and general HR administration as the team growsProcess Improvement: Identifying opportunities to streamline administrative and operational processes as the business scalesProject Support: Providing ad hoc project support across the business, from event coordination to research tasksConfidentiality: Handling sensitive business and personal information with absolute discretion SKILLS & EXPERIENCE - ESSENTIAL
Experience: Proven experience in a PA, EA, Office Manager, or Operations support role, ideally within a small or scaling business (Min 3 years)Organisation: Exceptional organisational skills with the ability to manage competing priorities and tight deadlinesCommunication: Confident, professional communicator, comfortable liaising with senior stakeholders and external contactsProactive: Hands-on approach with the initiative to anticipate needs before being askedIT Literacy: Strong working knowledge of Microsoft Office / Google Workspace; comfortable picking up new systems quicklyAdaptability: Calm and adaptable under pressure, with the resilience to work in a fast-changing small business environmentDiscretion: High level of discretion and sound judgement when handling confidential information PERSONAL ATTRIBUTES
Hands-On Attitude: A genuine team player who is willing to roll up their sleeves across a broad and varied roleInterpersonal Skills: Warm and approachable, building trusted relationships across the businessGrowth Mindset: Excited by the opportunity to grow within the role as the business scalesAttention to Detail: Meticulous attention to detail across all areas of work
If you are looking for an exciting opportunity to be part of a successful growing organisation, with huge scope to grow - this could be your next role! When you apply, please ensure your location is marked clearly on your CV. Whilst this position is remote based, you will need to be within commutable distance to the City of London.
Please note, only those with full rights to work in the UK will be considered for this role. This role does not offer sponsorship.