About this role
Job title: Purchase Ledger Controller
Location: Edmonton, London N18 3BH
Salary: Circa £35K depending on experience
Duration: Permanent, full-time
Working Hours; Monday to Friday, 8.00am – 5.00pm
Report to: Finance Manager
About the Role
Our client is looking for an organised, accurate and proactive Purchase Ledger Controller to join their Finance team. This is a varied, hands-on role with primary responsibility for day-to-day management and control of the purchase ledger, including supplier accounts, invoice processing, payment runs, reconciliations, and purchase ledger analysis.
Key Responsibilities
Purchase Ledger & Supplier Management
Monitor and manage the Finance inbox, dealing with supplier invoices, payment requests, statements and account queries.Receive, process, code and accurately enter supplier invoices into Sage.Allocate expenditure to the correct nominal codes, departments and cost centres.Manage invoice approval workflows and proactively follow up outstanding approvals to prevent payment delays.Verify invoices relating to haulage, tipping, aggregates and other services against agreed rates, operational records and supporting documentation.Maintain accurate supplier accounts and investigate and resolve discrepancies, credits, duplicate invoices and unusual balances.Reconcile supplier statements to the purchase ledger and investigate and resolve differences promptly.Monitor aged creditors and ensure suppliers are paid in accordance with agreed payment terms.Process supplier onboarding documentation and ensure new supplier accounts are set up accurately and in accordance with company procedures.Maintain accurate and up-to-date purchase ledger records at all times.Work closely with the Finance Manager and Finance Director to provide accurate purchase ledger information and analysis as required.Prepare purchase ledger reports and analysis accurately, on time and within tight reporting deadlines.Identify and investigate unusual balances, significant movements, outstanding invoices and other purchase ledger issues, providing explanations where required. Payments & Financial Controls
Prepare weekly and ad hoc supplier payment runs, ensuring invoices have been appropriately authorised before payment.Verify supplier details and complete appropriate due diligence, including independent verification of new or amended bank details, to minimise the risk of payment fraud.Process and allocate Direct Debits, recurring payments and other bank transactions.Maintain appropriate supporting documentation and a clear audit trail for invoices and payments.Ensure company financial controls and approval procedures are followed at all times.Escalate unusual transactions, discrepancies or potential control issues to the Finance Manager where appropriate. Bank, Credit Card & Account Reconciliations
Complete regular bank reconciliations, ensuring transactions are accurately recorded and allocated.Reconcile monthly company credit card statements, ensuring expenditure is correctly coded and supported by appropriate receipts or documentation.Investigate and resolve unreconciled transactions and discrepancies in a timely manner.Assist with purchase ledger and other balance sheet reconciliations as part of the month-end process. Customer Invoicing & Recharges
Review supplier invoices to identify costs that need to be recharged to customers.Check the rates to be charged to customers and ensure the appropriate margin is being achieved.Investigate any differences between supplier costs, customer charge rates and expected margins.Raise customer recharge invoices where required, ensuring they are accurate and supported by the appropriate supplier invoices and other relevant documentation.Ensure customer recharges are raised promptly so that rechargeable costs are not missed or delayed. Month-End, Reporting & Finance Administration
Assist with month-end procedures and reconciliations to ensure accurate and timely financial reporting.Ensure purchase ledger information is complete, accurate and ready within agreed month-end deadlines.Provide accurate purchase ledger analysis and supporting information to the Finance Manager and Finance Director within required reporting timescales.Investigate purchase ledger variances and provide clear explanations and supporting information when requested.Provide supporting information and documentation for Finance management, auditors and other stakeholders when required.Support card payment processing and other ad hoc finance requests.Respond promptly and professionally to queries received by telephone, email and other communication channels.Maintain accurate, complete and well-organised financial records.Provide general support to the wider Finance team and undertake other reasonable finance and administrative duties as required. Key Attributes
We are looking for someone who is:
Accurate and detail focused.Organised, dependable and able to manage their own workload.Proactive and willing to take ownership of issues through to resolution.Commercially aware, with an understanding of costs, customer recharge rates and margins.Confident analysing financial information and questioning discrepancies.Comfortable working closely with the Finance Manager and Finance Director.Able to produce accurate information while working to tight deadlines.Confident when dealing with suppliers, customers and colleagues.Comfortable working in a busy and fast-paced environment.Trustworthy and able to handle confidential financial information appropriately.A strong team player with a practical and flexible approach.