About this role
Executive Assistant
Hersham (Hybrid Working - 3 days in the office) 37 hours per week (Part-time hours of 27+ per week considered) Competitive Salary + Private Healthcare + Annual Bonus
The Opportunity
An established and growing organisation is seeking an experienced Executive Assistant to support the smooth day-to-day running of its operations.
Reporting directly to the CEO, this is a varied and highly visible role that combines executive support, office management, facilities oversight, health & safety coordination, compliance support, supplier management, and sustainability initiatives.
The successful candidate will be a proactive, organised professional who enjoys taking ownership, building strong stakeholder relationships, and ensuring business operations run efficiently and compliantly.
Key Responsibilities
Provide high-level administrative and personal assistance to the CEOOversee the day-to-day management of the office environmentManage relationships with suppliers, contractors, and service providersMonitor office expenditure and support budget managementCoordinate workplace Health & Safety activities and ensure compliance with relevant requirementsArrange and monitor office audits, inspections, and testing programmes, including fire safety and PAT testingSupport the management and mitigation of workplace risksLead the coordination of environmental, social and governance (ESG) initiativesMonitor sustainability performance and assist with environmental reportingComplete supplier assessments and support responses to client questionnaires and compliance requestsWork closely with Risk & Compliance teams to maintain business standards and certificationsCoordinate business insurance renewals and related administrationReview and maintain company policies and proceduresCoordinate First Aiders, Fire Marshals, and Mental Health First AidersBuild effective relationships with internal stakeholders, external partners, and suppliersSupport a culture of continuous improvement across the business Skills & Experience Required
Essential
Previous experience within an Executive Assistant, Office Manager, Business Support Manager, Facilities Manager, Operations Manager, or similar positionStrong organisational and project coordination skillsExcellent written and verbal communication skillsExperience managing suppliers and external contractsHealth & Safety administration experienceStrong analytical and reporting capabilitiesExperience reviewing and implementing policies and proceduresProficient in Microsoft 365 applications Desirable
ESG or sustainability reporting experienceKnowledge of ISO standards (9001, 14001 and/or 27001)Procurement and supplier due diligence experienceRisk & Compliance exposureKnowledge of regulated or professional services environments Benefits
Competitive salaryAnnual performance-related bonusPrivate healthcare25 days annual leave plus birthday leaveLife insurancePension schemeHybrid working modelOpportunity to work closely with senior leadership and influence business operations If you're a highly organised Executive Assistant looking for a broad and rewarding role with genuine responsibility and exposure across the business, we'd love to hear from you.