About this role
Personal Assistant to HR Director – 12 Month FTC
Location: Kingston Upon Thames Contract: 12 Month Fixed-Term Contract Salary: Circa £40,000 per annum Start Date: January 2027
Are you an experienced Personal Assistant looking for a varied and rewarding role supporting a senior HR leader? We are seeking a proactive, highly organised, and professional PA to provide dedicated support to the HR Director on a 12-month fixed-term contract, starting in mid January.
This is a fast-paced position that combines traditional PA responsibilities with involvement in key HR initiatives and projects. You'll play a crucial role in ensuring the smooth running of the HR function while acting as a trusted support to the HR Director.
Exceptional organisational skills are essential. The successful candidate will be highly detail-oriented, able to manage a complex workload, balance multiple priorities, and ensure that everything runs seamlessly in a busy and ever-changing environment.
Job Description
Proactively managing the HR Director's diary, inbox, travel arrangements, and expensesCoordinating meetings, preparing agendas, taking minutes, and following up on actionsHandling highly confidential and sensitive employee information with absolute discretionSupporting the planning and coordination of HR projects and initiatives across the businessAssisting with recruitment and onboarding activities, including organising interviews and induction schedulesPreparing reports, presentations, and HR-related documentationCoordinating internal communications and HR events where requiredManaging records and ensuring HR documentation is maintained accurately and securelyLiaising with senior stakeholders across the business on behalf of the HR DirectorAnticipating the needs of the HR Director and proactively ensuring key deadlines and priorities are metProviding general administrative support to ensure the efficient operation of the HR function Qualifications
Previous experience supporting a Director, Executive, or senior leader as a Personal Assistant or Executive Assistant is essentialExperience working within or supporting an HR team would be advantageousExceptional organisational skills and attention to detail are essentialAbility to manage multiple priorities, competing deadlines, and a demanding workload with confidenceStrong Microsoft Office skills, particularly Outlook, Word, Excel, PowerPoint, and TeamsStrong planning and coordination skills, with the ability to think ahead and anticipate requirementsAbility to handle confidential information with discretion and professionalismExcellent communication and interpersonal skillsProactive, adaptable, and able to work independentlyProfessional, approachable, and comfortable working with stakeholders at all levels Benefits
22 days annual leave per annumFree onsite gym with weekly classesFree breakfast, lunch, and snacks in the onsite canteenPrivate healthcare and pension schemeOn-site parking2 volunteering/giving back days per year This is an excellent opportunity for an experienced PA who thrives in a fast-paced environment, is exceptionally organised, and enjoys supporting senior leadership while making a meaningful contribution to the wider HR team.