About this role
As Exectutive Assistant Intern for Hasana, Inc. you will have a variety of responsibilities throughout the semester. We are looking for a bright and innovative intern to support the Creative Director and the Hasana, Inc. team.
Primary responsibilities include but are not limited to:
To assist the Creative Director and the teams in day to day activities, particularly monitoring progress of various projectsTo maintain and manage their filing systems and update records as requiredTo prepare power point presentations, reports, meeting notes, agendas and take minutes at meetings as requested, ensuring that minutes are prepared and distributed, and follow-up on actions from meetingsTo sort the Creative Director’s incoming mail and e-mails and to provide comprehensive secretarial support in relation to correspondence - logging, forwarding, prioritizing, respondingTo make travel and hotel arrangements for the Creative Director and all Hasana, Inc. staffTo make and receive telephone calls, especially in the absence of the Creative DirectorTo maintain the calendar across time zones and set up meetings as appropriatePerforming any other appropriate tasks or duties as required, at the request of the Creative Director and the teamsOffice ManagementResponsible for collecting and monitoring all stationery orders for the teamsManage suppliesTo organize all catering and logistics where necessary A passion for women’s economic opportunitiesMust be a full or part-time student and working toward a degree Must be eligible to receive school credit and commit to 2-3 days a week for 3 monthsPrevious experience of an executive support role within a busy, service led environmentAdvanced MS office skills, particularly Excel, Word and PowerPointArticulate with excellent writing skills, and good eye for detailDiscreet, professional and well spoken, with good communication skillsExceptionally organized and efficient, with a good dose of common sense and initiativeAbility to use judgment and seek guidance with confidential issuesProven ability to work with deadlinesExcellent level of visual presentation and ability to act as an ambassador for Hasana, Inc.Pro-active and able to show initiative/ideas to constantly improve the service to the businessIntegrity, honesty, openness and a willingness to operate as a team player
All your information will be kept confidential according to EEO guidelines.