About this role
He angituutanga: The opportunity
Are you the kind of person who loves bringing order to complexity, staying one step ahead, and helping leaders do their best work? At IAWAI, we're looking for a highly organised and proactive General Managers' Assistant to provide trusted support to our Chief Financial Officer and Pou Aronui.
This is a varied and rewarding role where no two days are the same. You'll be at the heart of the action, coordinating priorities, managing workflows, building strong relationships, and ensuring things run smoothly across two diverse portfolios. Working within our Business Performance team, you'll play a key role in supporting strategic initiatives, improving ways of working, and helping deliver outcomes that make a real difference for our communities and the future of water.
What you'll be doing:
Providing high-quality administrative and executive support to the Chief Financial Officer and Pou AronuiManaging complex diaries, meetings, correspondence, travel arrangements, and workflow prioritiesPreparing agendas, reports, presentations, minutes, and tracking actions through to completionCoordinating information requests, reporting requirements, and key deadlines across both portfoliosActing as a trusted liaison between leaders, teams, stakeholders, and external partnersMaintaining accurate records and handling confidential information with discretionSupporting continuous improvement by identifying smarter and more efficient ways of workingHelping ensure systems, processes, and service standards are consistent across IAWAIBuilding strong working relationships and providing responsive, professional support across the organisationWhat you'll bring:
Proven experience in a senior administration, executive assistant, or business support roleExceptional organisational skills and the ability to juggle competing prioritiesA proactive mindset with the confidence to anticipate needs and solve problemsStrong communication and relationship-building skillsHigh levels of professionalism, discretion, and sound judgementConfidence working across a range of systems, documents, and administrative processesAn adaptable approach and the ability to thrive in a fast-paced environment Oo puumanawa me oo wheako | Your skills and experience
Experience providing senior executive or business administration support, ideally to more than one senior leader in a complex organisation.A relevant tertiary qualification or equivalent demonstrated experience.Highly developed planning and organisational skills, with the ability to anticipate requirements, manage competing priorities and meet deadlines with limited supervision.Sound judgement, political awareness and discretion when working with confidential or sensitive information.Strong written and verbal communication skills, including experience preparing high-quality correspondence, reports, agendas, minutes and presentations.Proven ability to build trusted relationships and work effectively with senior leaders, staff, elected members and external stakeholders.Advanced proficiency in Microsoft 365 and confidence learning and using other business systems.Experience with purchasing, financial administration, records management and process improvement.The adaptability and resilience to work effectively in a changing environment and across two distinct portfolios.An understanding of Te Tiriti o Waitangi and the ability to apply its principles in your work. Experience in local government or a public-sector environment is desirable. He aha te wariu o te utu kaimahi? | What’s the salary?
Circa $87k dependent on skills and experience.
Me Tono Inaaianei!: Apply Now!
View the position description.Click applyComplete your application.If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.
Applications close on the: 26 October 2026
Note: We will be shortlisting as we receive applications.
All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking hereIt is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met