About this role
Forte International Exchange Association is a non-profit organization designated by the Department of State as a J-1 secondary school student exchange program sponsor. Forte is currently recruiting a program coordinator.
Responsibilities:
1. Process paperwork concerning host family application, student placement, and student supervision. a. Host family application and student placement (both initial placement and change placement) - Check for accuracy, completeness of HF application. Check for compliance with DoS rules and regulations - Check for two host family references for each host - Conduct criminal background check on all family members 18 years old or above - Check for host family inspection and orientation form - Check for photos as evidence of host family inspection - When a student is placed, forward a placement confirmation to foreign partner - Enter all data into respective sections of database - For any questions or problems concerning the issues above, report to supervisor and/or contact local representatives, area directors, national director or occasionally host families for corrections or solutions b. Student supervision - Check for student pre-departure orientation forms; - Check for student and host family post-arrival orientation forms - Check for monthly reports - Watch for student issues, student well-being, identify possible problems and report to supervisors - Write probation letters for students 2. Process placement and supervision payment 3. Local representative application and paperwork - Assess local rep application form - Conduct criminal background check - Two references (not from ADs or other field members) 4. Conduct local representative training - As needed - Monthly “office hours” held by coordinator and national director - Record in database 5. Edit quarterly newsletter meant for all parties related to the program 6. Help with a monthly memorandum meant for local representatives. 7. Develop, write and edit flyers, promotional materials etc. 8. Answer phone calls 9. Other office duties.
Please submit resume and cover letter
• Bachelor’s degree • Good communication skills • Good writing and analytic abilities • Detail-orientated • Excellence at Microsoft Office. • Knowledge of Filemaker, Photoshop, and webpage administration is a plus.