About this role
The person in this role requires superior organizational skills, keen attention to detail, the ability to meet deadlines, and the ability to juggle multiple high priority requests, all while interfacing professionally with people inside and outside of the company. A critical part of this role is to understand the Company’s priorities to effectively prioritize time and attention amid multiple competing initiatives.
Responsibilities:
Greet and welcome guests
Maintain and manage office supplies
Schedule and coordinate logistics for internal and external meetings, conferences, and special events (onsite & offsite)
Work closely with members of our management team and business partners
Order office supplies and research new deals and suppliersBook domestic/international travel arrangements
Prepare timely and accurate expense reportsOrder food for various meetings and events
Provide full-service visitor management, including anticipating all needs and last-minute scheduling changes
Act as the point of contact for internal and external clients
Partner with cross-functional teams on project tasks, including tracking, driving completion, and following up on key deliverables and outstanding items
Handle special projects as required or requested
Contribute to our culture of being collaborative, respectful, transparent, ethical, efficient, high-achieving, and fun
At least 5 years of experience as an administrative assistant, executive assistant, secretary or office administrative assistant
Strong verbal, written, customer service and excellent organizational skills is a must
Ability to work in a fast-paced environment with changing priorities and deadlines
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and scanners
Proficiency with Microsoft Office (Outlook, Word, Excel) is required
Mac, Box, Google Drive, Bamboo and SEL experience is preferred
Proven history handling multiple responsibilities while maintaining a high level of performance
Passion and level of energy to support the pace of executives and the business
Experience with managing sensitive and confidential information discreetly
Ability to collaborate with a broad range of personalitiesEfficient in booking domestic/international travel
Ability to prioritize and respond in a fast-paced environment and adjust to peaks/interruptions with a positive attitude and professionalism
High attention to detail and consistent follow up
All your information will be kept confidential according to EEO guidelines.
Bay Area Candidates only