About this role
The Accounts Payable Specialist ensures the accurate and timely processing of vendor payments while maintaining strong financial controls and positive vendor relationships. This role reviews and processes invoices and payment requests, reconciles accounts, resolves payment discrepancies, and ensures financial obligations are met. Serving as a primary point of contact for vendors, the specialist responds to inquiries, researches payment issues, and maintains accurate financial records to support compliance, fiscal accountability, and efficient business operations. Through strong attention to detail and effective communication, this position helps ensure smooth financial operations and timely payment processing.
Proficient use of computers and data entry Reviews invoices for accuracy prior to processing Processes invoices on a timely basis as receivedManual entry of Account Payable spreadsheets and invoices into computer systemProvides customer service via phone and email to operations and vendorsScans invoices electronically into computer imaging systemReviews Oracle for outstanding invoices and resubmits invoices for paymentProcesses and research daily Account Payable/payroll mail and distributeEnsures AP integrity through audit reports, data analysis, and collaboration with other team membersMaintains AP operations by following policies and procedures; reporting needed changesPerforms other duties as assigned Education, Experience and Certification
General Education Diploma or High School Diploma requiredAssociates degree or Technical Training, preferredRelevant work experience in accounting and/or bookkeeping, preferredKnowledge, Skills and Abilities
Strong personal computer skills, including Excel and MS Office tools, spreadsheet, and database usageAbility to utilize new tools and technologies in a rapidly changing environmentStrong analytical and problem resolution skills with high attention to detail, timeliness, and accuracyAbility to multi-taskKnowledge of current industry trends, standards, and practices in the areas of economic and accounting principlesAbility to effectively and professionally communicate (verbal and written) with all levels of personnel internal and external to the companyCapability of working responsibly with highly confidential information and of maintaining composure under duressExercises independent judgment in carrying out the details of the work according to applicable regulations, company policies and proceduresPersonal Attributes
Must be proficient in use of office equipment including, but not limited to telephone, computer, calculator, or copierStrong customer service orientationProven analytical and problem-solving abilitiesAbility to effectively prioritize and execute tasks in a high-pressure environmentStrong interpersonal and oral communication skillsAdept at reading, writing, and interpreting technical documentation and procedure manualsAbility to conduct research into hardware and software issues and products as requiredAbility to present ideas and solutions in user-friendly languageHighly self-motivated and directedKeen attention to detail All your information will be kept confidential according to EEO guidelines.
Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.
When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.
At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.