About this role
We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
Co-ordinate with Project Managers to ensure correct document and drawing management is implemented
To play an active role in implementation of QA procedures and implementation of ISO certification
Archive project directories from Computer and manage these CD’s
Arranging Printing of documents and Deliverables
Complies with Company Systems
Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents
Issue design drawings to Contractor, Local Authorities and others as directed
Maintain registers of drawings, issued to/received from, and approved by
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
Maintain NCR, RFI and submittal registers.
Record all incoming & outgoing RFI’s & submittals, and monitor WME’s response time, advising Egis staff when responses are required to comply with contractual limits.
Maintain Expedition / Aconex / Prolog or other document control softwares
Assist and stand in for Administrative assistant as and when required
Handling FTP Sites for uploading and downloading documents
Responsible for ordering and approving stamps as per Egis standards
Controlling Archives and Library
Co-ordinate with other offices for the tender and construction packages issue
Aid site teams to establish correct document control procedures at the start of new projects as per client specifications
Prepare outgoing register for each drawings/ documents /calculation/ submission
Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations
Keep up to date and attend training courses in relation to the company systems upon approval from management
To provide efficient and effective administrative and clerical support to the managers and staff
Introduce cost cutting measures (pertaining to printing), wherever possible
General document control duties
Bachelor's degree or related fieldProficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).Proficiency in document control software Aconex / Prolog or other document control softwares Strong knowledge of filing and archiving systemsExcellent data entry and record-keeping skillsOutstanding written and verbal communication abilitiesDetail-oriented with a strong focus on accuracy and qualityKnowledge of UAE construction industry standards and regulationsAbility to work efficiently in a fast-paced environment