About this role
HOPI SCHOOL SYSTEM Central Administration Office • Hopi Junior Senior High School POSITION TITLE: Human Resources Technician REPORTS TO: HJSHS Principal & HSS Personnel Director DEPARTMENT: Human Resources CATEGORY: Classified CONTRACT TERM: Full Time -Twelve Months (12) CLASSIFICATION: Non-Exempt Position Summary & Operational Scope: Under the dual supervision of the Hopi Junior Senior High School (HJSHS) Principal and the HSS Personnel Director, the Human Resource Technician provides dedicated, site-level human resource technical, administrative, and operational support exclusively for HJSHS. This position serves as the primary on-campus HR resource for HJSHS certified faculty, classified support staff, athletic coaches, and extra-duty personnel. The incumbent is responsible for executing site-based onboarding, managing federal background check and fingerprint suitability logs pursuant to HSS Manual Section 5040, monitoring 90-day probational evaluation cycles under HSS Manual Section 5026, auditing daily electronic timeclock records across all HJSHS site departments, maintaining site personnel files in School ERP Pro (Infinite Visions), and serving as the direct site liaison to the HSS Personnel Director for HJSHS personnel actions. Essential Duties and Responsibilities:
• HJSHS Site Staff Onboarding & Processing: Coordinates the complete onboarding lifecycle for all newly appointed HJSHS certified teachers, classified employees, athletic coaches, substitute teachers, and extra-duty staff. Prepares employment packets, verifies credentials, processes I-9/W-4 tax forms, and executes HSS contract templates prior to service.
• Site Background Clearance & Fingerprint Adjudication (HSS Sec. 5040): Administers and tracks local federal fingerprinting, criminal history background investigations, character reference verifications, and suitability adjudication specifically for all HJSHS staff, athletic coaches, volunteers, and site contractors pursuant to P.L. 101-647 and HSS Policy Section 5040. Maintains the master HJSHS Background Clearance Log.
• HJSHS Department Time & Attendance Auditing: Monitors and audits bi-weekly electronic timeclock punches, daily attendance logs, and leave requests across all HJSHS operating units-including Instructional Staff, Security, Transportation, Maintenance, IT, and Custodial services. Ensures accurate supervisor sign-offs and proper timekeeping submission in School ERP Pro (Infinite Visions) for payroll processing.
• Probationary Period & Evaluation Administration (HSS Sec. 5026): Tracks 90-day probationary windows for newly hired HJSHS employees, issues 30-day evaluation reminders to site supervisors, and processes completed probationary evaluation forms (or non-continuance notices) for the Principal's and HSS Personnel Director's review.
• Personnel Director & Board Liaison: Acts as the direct site liaison to the HSS Personnel Director. Drafts HJSHS Personnel Actin Forms (PAF's), prepares site vacancy announcements, organizes candidate interview panels, and compiles background documentation for HJSHS staffing items routed to the Hopi Board of Education (HBE).
• Site Personnel Records & FERPA/DEA Privacy: Establishes and maintains confidential local employee files, leave accrual balances, certification renewals, stipend agreements, and extra-duty contracts for HJSHS staff in strict compliance with FERPA, IDEA, and federal record retention rules.
• Employee Relations & On-Campus Support: Serves as the primary point of contact for HJSHS employees regarding benefit enrollment questions, leave requests, salary schedule placement, stipend contracts, and HSS HR policy interpretation.
Minimum Qualifications and Requirements
• Education: Associate Degree in Human Resources, Business Administration, Public Administration, or related field required. (An equivalent combination of high school diploma and extensive school/tribal HR experience may be considered).
• Experience: Minimum of three (3) years of successful administrative, personnel or human resource technician experience, preferably in a secondary school, public school district, BIE tribally controlled school, or tribal government setting.
• Background Clearance: Must successfully pass a comprehensive federal criminal background check, fingerprint clearance, and character suitability adjudication pursuant to P.L. 101-647 and HSS Policy Section 5040 prior to hire.
• Software Systems: Proficiency in Microsoft Office 365, Google Workspace, electronic timekeeping software, and HR ERP databases (School ERP Pro/Infinite Visions preferred).
• Cultural Competency: Demonstrated knowledge and respect for Hopi culture, village governance, and community values.
INDIAN PREFERENCE POLICY: Hopi/Indian preference in employment will be practiced, in accordance to the Hopi Tribe, “any person who is presently an enrolled member of the Hopi Tribe.” Shall mean that in selection process Indian candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board. EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors. REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify this agency. The decision in granting reasonable accommodation will be on a case-by-case basis. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and AV/VCR carts. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety, well-being and work of students.