About this role
PENDERGAST SCHOOL DISTRICT Job Description JOB TITLE: Human Resources Specialist EXEMPT: No GRADE: 117 LOCATION: Talent Management TERM OF EMPLOYMENT: 12-Month REPORTS TO: Chief Talent Officer POSITION LEVEL: Support of Classified, Certified, Substitute Service, Benefit Assistant as assign SUMMARY: The job of Human Resources Specialist is responsible for ensuring, under supervision, that personnel procedures conform to District policies; providing information to potential applicants on positions within the District; maintaining records of employee status; providing information to employees within the District; documenting information and ensuring processing of District, state and federal required reports; and processing applicants efficiently. REQUIRED QUALIFICATIONS:
• GED or High School Diploma
• Working knowledge of HR functions in a public school setting
• Knowledge of Visions/Enterprise through Tyler ERP Solutions
• Knowledge of public school policies and processes to support Classified, Certified or Substitute Staff positions
• Excellent communication, public relations and interpersonal skills
• Ability to maintain accurate records
• Ability to maintain confidentiality of records and correspondence
• Ability to work on multiple assignments with consistent accurate work
PREFERRED QUALIFICATIONS:
• AA or higher degree
• Three (3) year experience in public school Human Resources setting
• Working knowledge of employment practices
• Knowledge of ADE Teacher Certification and Appropriately Certified Professional process
• Knowledge of Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), Health Insurance Portability and Accountability Act (HIPPA), Affordable Care Act (ACA), Workers' Compensation, Unemployment, and Arizona State Retirement System (ASRS)
• Interest in assisting in the process for administering employee benefits
Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Composes documents (e.g. correspondence, agenda, minutes, bulletins, reports, etc.) for the purpose of communicating information to schools and District personnel, the public, state officials, etc.
• Coordinates employment process (e.g. recruitment, interviewing, etc.) for the purpose of complying with all District, state and federal regulations
• Enrolls new employees (e.g. payroll, benefits, etc.) for the purpose of providing information regarding employee benefits and practices and processing employee compensation
• Administers and maintains guest teacher finder system for the purpose of sustaining adequate educational support
• Maintains and interprets various employment files, records, policies and procedures (e.g. applicants, continuing education and professional growth) for the purpose of ensuring accuracy of employees' compensation, maintaining eligibility for position and complying with all federal, state and District regulations
• Mediates personnel conflicts for the purpose of resolving issues to minimize negative work environment and maximize employee productivity
• Monitors various processes (e.g. application, eligibility, etc.) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements
• Participates in meetings, workshops and seminars as assigned (e.g. health fairs, etc.) for the purpose of conveying and/or gathering information required to perform functions
• Prepares various reports and documents (e.g. agenda items, surveys, job postings, change of status, leave of absence, recruitment packages, conference schedules, requisitions, etc.) for the purpose of providing documentation and information to others
• Processes documentation (e.g. applications, background investigations, salary schedules, changes in employment status, credential renewals, etc.) for the purpose of providing required employee information
• Researches employment laws and regulations for the purpose of implementing procedures to maintain compliance with current legal requirements
• Responds to inquiries of staff and the public for the purpose of disseminating information on employment positions and providing direction as may be required
• Schedules evaluations, testing, interviews, etc. as may be required for the purpose of processing applicants efficiently
• Screens employment applications for the purpose of assessing applicant qualifications
• Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee
SKILLS, KNOWLEDGE AND ABILITIES: Skills are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: utilizing pertinent software applications and utilizing standard office equipment. Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes, policies, regulations and/or laws. Ability is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined, but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; making decisions independently; maintaining confidentiality; being attentive to detail; and meeting deadlines and schedules. RESPONSIBILITY: Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of significant resources from other work units is sometimes required to perform the job's functions. There is continual opportunity to significantly impact the Organization's services. WORK ENVIRONMENT: The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching and/or crawling; and significant fine-finger dexterity. Generally the job requires 70% sitting, 15% walking and 15% standing. The job is performed in a generally clean and healthy environment.