About this role
Job Description Title: 215-Secretary FLSA Status: Non-exempt Classification: Educational Support Personnel Immediate Supervisor: Building Principal Waterloo Schools is an equal employment opportunity/affirmative action employer. Job Summary: This position is responsible for maintaining accurate student attendance records, monitoring daily attendance, communicating with parents and guardians regarding student absences and tardiness, and supporting the school's efforts to promote student attendance and engagement. This position serves as a primary point of contact for attendance-related matters and provides administrative support to the principal, assistant principals, counselors, teachers, students, and families. Hiring Specifications: Education
• High school diploma or equivalent required
Certification
• None required
Experience
• Five (5) years of clerical or secretarial experience preferred
Skills, Knowledge & Abilities
• Strong oral and written communication skills
• Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees and the public
• Ability to work effectively under stress, changing work priorities and in emergencies
• Ability to work diverse groups of people
• Ability to work effectively, cooperatively and respectfully with staff, parents, students and community members regardless of race, color, creed, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability
• Ability to provide customer service in a fast-paced environment
• Ability to recognize sensitive issues and maintain confidentiality
• Ability to work a flexible work schedule as needed
Technology Requirements
• Basic computer skills (computer navigation, email, web browser, Employee Portal)
• Intermediate computer skills (Google Suites, search function, student information systems, basis promethean)
• High computer skills (familiarity with Education Tech Tools, Informational systems specific to position)
• Ability to reach all skill levels listed if not already acquired
Supervision of Others:
• Students, co-op students, substitute staff or volunteers as directed
Personal Contacts:
• All district personnel
• Students and parents
• Community members, volunteers and Partners in Educatio
Job Duties:
• Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public.
• Performs clerical duties as directed by the principal and building administrative staff.
• Operates office equipment as needed.
• Answers the telephone and assists callers accurately and efficiently.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Sets up meetings and schedules facilities as directed.
• Composes, types and edits correspondence as directed.
• Maintains accurate records and prepares reports as requested.
• Gives medical attention and dispenses medication in the absence of the Health Assistant.
• Assists with conferences/grade reporting procedures including collecting, scheduling, mailing.
• Coordinates time effective distribution of flyers, notes home to parents and other district or community information.
• Maintains confidentiality of all records and information.
• Performs other duties as may be assigned.
Physical Requirements: NEVER 0% OCCASIONAL 1-32% FREQUENT 33-66% CONSTANT 67%+
A. Standing X
B. Walking X
C. Sitting X
D. Bending/Stooping X
E. Pushing/Pulling X
F. Reaching X
G. Climbing/Stairs X
H. Driving X
I. Lifting Up to 25 lbs.
J. Carrying Up to 25 lbs
K. Manual Dexterity Tasks
Telephone X
Computer X
Other
L. Working Conditions
Inside X
Outside X
Extremes in temp/humidity X
Additional requirements: Successful completion of post-offer drug screening and physical as well as background check. Terms of Employment: 218- day contract per Board policy and administrative guidelines. Date Last Revised: 2/9/2022