About this role
Job Description:
Purpose of Role The Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities. This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders. The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function.
Principal Accountabilities Executive Assistant & Legal Coordination Support
• Provide executive and administrative support to the Associate General Counsel. • Manage selected calendar, travel, communication, and coordination activities as required. • Coordinate team meetings, leadership calls, workshops, and off-site events. • Prepare agendas, track actions, maintain meeting records, and support follow-up activities.
Legal Operations & Process Management
• Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations. • Coordinate and execute internal legal processes across the region, including litigation reporting. • Drive continuous improvement of legal processes, templates, workflows, and operational efficiencies. • Support implementation of Legal Operations initiatives and technology solutions.
Knowledge Management & Legal Resources
• Maintain and continuously improve the Legal team's SharePoint sites, knowledge management, and collaboration platforms. • Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders. • Support the development and maintenance of self-service legal resources. • Support adoption of legal technology, automation and AI-enabled knowledge management solutions.
Budget & External Counsel Management
• Coordinate legal budget administration • Pro-active monitoring and follow-through of external counsel budget • Support accruals and forecasting activities. • Coordinate interactions and administrative processes with external law firms.
Compliance & Ethics
• Maintain documentation and reporting related to compliance initiatives. • Partner with Legal and Compliance teams to support ethics and compliance programs and communications.
Supporting Competencies Integrity & Trust Planning & Organizing Priority Setting Action Orientation Continuous Improvement Communication
Key Functional Skills & Knowledge Executive Support & Coordination
• Strong organizational and planning skills
• Ability to manage multiple priorities and stakeholders • Excellent written and verbal communication skills in English • High attention to detail and proactive follow-through
• Stakeholder Management & Collaboration
Digital & Collaboration Tools
• Strong proficiency in Microsoft 365, SharePoint and collaboration platforms
• Ability to adopt and leverage new technologies and tools
Legal Operations & Business Support
• Understanding of legal, compliance or governance processes • Experience coordinating projects, budgets, reporting and external vendors • Ability to handle confidential information, exercise sound judgment, and demonstrate sensitivity to legal and compliance matters • Strong attention to detail and ability to identify, escalate and follow through on legal and business risks appropriately Key Experiences
• 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.
• Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment. • Experience supporting legal, compliance, governance or other corporate functions through process management, reporting and operational support. • Experience managing budgets, invoices, external vendors or professional services providers is desirable. • Strong proficiency with Microsoft 365, SharePoint and collaboration technologies.
Desired Education
• Degree in Law, Legal Studies, Business Law, or a related field preferred. • Equivalent professional experience will also be considered. • Additional qualifications or experience in legal operations, compliance, governance, contract management or project management are advantageous.
At Mars, we are guided by our Five Principles: Quality, Responsibility, Mutuality, Efficiency, and Freedom. We are looking for an associate who demonstrates integrity, collaboration, curiosity, ownership, and a passion for continuous improvement while helping the Legal Team deliver practical, business-focused legal support across Pet Nutrition Europe.