About this role
Join our North Sydney office as our Workplace Coordinator on a 6 month fixed term (maternity leave cover) contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.
What you’ll do
• Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols. • Serve as the "go-to person" for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate. • Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance). • Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations. • Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy. • Assist with the coordination and execution of onsite events and meetings, including room setup. • Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden. • Assist in new employee access card setup. • Proactively anticipate and troubleshoot operational issues across the workplace. • Something about purchase orders and invoicing to pay suppliers
What experience you need
• Demonstrated experience managing general office administration tasks. • Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.) • Ability to work fully onsite in the Sydney office 5 days a week. • Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels. • Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.
What could set you apart
• Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions. • Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues. • Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry. • Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.
Primary Location: AUS-Sydney-Blue-Street
Function: Function - Sourcing / Procurement
Schedule: Full time