About this role
Job Title:
Facilities Administrator II
Job Description:
The Role:
• Provide administrative and project coordination support for Facilities-related projects, including CAPEX management, SAP coordination, procurement/payment processes, government liaison, document control, and cross-functional collaboration to ensure projects are completed on time and within budget.
In this role you will:
• Manage CAPEX budgets, AOP tracking, and project cost administration.
• Coordinate SAP-related activities, including PR/PO/GR processing and project progress tracking.
• Support project documentation, reporting, SOW, MOC, and CEA administration.
• Process vendor invoices, contractor payments, and employee reimbursements.
• Manage government correspondence, Science Park affairs, and external stakeholder communications.
• Maintain department records, SharePoint documents, and administrative systems.
• Coordinate cross-functional activities, meetings, workshops, and action item follow-up.
• Support ESG initiatives and other special projects as assigned.
Traits we believe make a strong candidate:
• 3+ years of experience in project administration, CAPEX control, or project coordination.
• Familiar with SAP, procurement, payment processes, and cost tracking.
• Strong organizational, communication, and stakeholder management skills.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word; MS Project is a plus).
• Bachelor's degree in Business Administration, Finance, Accounting, Engineering, or related field.
• Strong English communication skills.
Your success will be measured by:
• P – Partnership Effectively coordinates among project teams, contractors, government agencies, and internal stakeholders.
• A – Accountability Ensures project administration, CAPEX tracking, procurement, payment processing, and document management are completed accurately and on time.
• C – Creativity Continuously improves administrative workflows, SAP processes, reporting efficiency, and communication effectiveness.
• E – Excellence Supports successful project execution through proactive coordination, timely issue escalation, accurate financial administration, and strong operational support while helping projects achieve schedule and budget objectives.